Department Faculty Coordinator

University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
United States, Texas, Dallas
5323 Harry Hines Boulevard (Show on map)
Apr 16, 2025
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Works under minimal direction to provide Departmental coordination of all aspects of new and existing faculty academic appointments in large and complex departments to include, but not limited to: appointments, reappointments, evaluations, promotion and tenure process, post-tenure process, and other changes of a faculty member's appointment for a large academic department. Works closely with the Southwestern Medical School (SMS) Office of the Dean. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education High School Diploma or equivalent. Experience 5 years of progressively responsible administrative experience in medical, scientific, or health care environment. An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements. JOB DUTIES Coordinates Departmental Faculty appointment process in large and complex departments. Works with Faculty Recruiting to process job requests, postings, and advertising, Works closely with the Dean's Office Faculty Affairs for all faculty transactions. Works with International Office with regards to Visas and Permanent Residency applications Works closely with the Department Chair to prepare the Letter of Intent based on guidelines from the Office of the SMS Dean Coordinates Faculty Onboarding process Assists new faculty with relocation efforts Coordinates Departmental Faculty Promotion & Tenure Process as well as the Post-Tenure review process for new and existing faculty. Maintains records of faculty members Coordinates Department annual faculty evaluation process. Coordinates Department annual faculty reappointment letter process. May coordinate or supervise all aspects of credentialing/re-credentialing for new and existing faculty. Coordinates creation/update of faculty websites following established templates and guidelines. May gather information to ensure compliance of malpractice/risk management for faculty, fellow and residents. May coordinate department faculty conferences and retreats. May coordinate Departmental Volunteer faculty. Creates and maintains various reports/spreadsheets for management. May provide working supervision for staff of lower rank. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!