Project Administrator

At GeoDecisions, it's our people who make the difference. We understand the most creative solutions come from diverse teams - including our clients and partners - that engage in open conversations with active listening. Our inclusivity fuels innovation, imagination, and creativity.

Clients can depend on us to do what we say we will do. It's how we become - and remain - trusted advisors.

Gannett Fleming TranSystems is seeking a Project Administrator to support our Project Leadership Team. This role requires administrative and accounting skills, along with strong organizational abilities.

Project set up:

• Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system.
• Prepare electronic project folders.
• Follow up to ensure timely receipt of contractual documents.
• Support PMs in the creation and execution of subcontractor agreements.
• Prepare and distribute Project Execution Plans.
• Prepare and/or coordinate contractual documents for signatures.

Project life cycle duties:

• Assist Project Managers with compliance with corporate Project Management and Quality Guidelines.
• Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system.
• Assist Project Managers with project-related invoicing tasks.
• Support the Project Leadership Team in interpreting and monitoring project financial information.
• Monitor Supplier invoices & prepare for processing.
• Provide leadership to less experienced project administrative personnel.
• Assist in training Project Manager's on the administrative and financial aspects of project management.

Project close out:

• Review contractual obligations/scope of work & deliverables with Project Managers.
• Purge and archive records.
• Meet with PMs and prepare Supplier Evaluations.

Other Duties:

• Recommend improvements to processes with a focus on continual quality and efficiency improvements
• Perform other administrative duties as requested.