Purchasing Clerk

Works with planners/buyers in the Purchasing Department to create or revise Purchase Orders in the Syteline ERP system. Communicates with vendors to convey Requests for Quotes and Purchase Order placements, or to resolve discrepancies. Updates purchasing documents with various data, such as delivery dates and costs. Matches various receiving documents and analyzes them for correctness. Pursues resolutions to discrepancies with buyers and/or vendors. Enters transactions in Syteline and delivers documents to the Accounting Department daily. Assists Buyers to coordinate deliveries from vendors and interface with end users in other departments. Maintains departmental records and files.

ESSENTIAL FUNCTIONS:

• Computer navigation skills (folders, files, open, close, copy, paste, save, etc.)
• Knowledge of basic software (Windows, Edge, Chrome, Gmail, Excel, Word, etc.)
• Proficient at data entry (typing, numeric 10-key, keyboard shortcuts, etc.)
• Sort and distribute Purchasing Dept mail to Buyers.
• Create Purchase Order documents in SAP and Infor/Syteline systems.
• Communicate with vendors regarding inquiries, purchases, and deliveries.
• Updates purchase orders with new delivery dates and/or costs.
• Match vendor invoices with Packing Slips and Purchase Orders and analyze for correctness.
• Interface with Buyer and/or vendor to resolve discrepancies and correct computer and document records, as necessary.
• Enter transactions for payment of invoices in SAP and Infor/Syteline systems and send documents to the Accounting Dept daily.
• Assist Buyer in follow-up or expediting pending purchases and coordinate with end users.
• Update logs and computer files daily
• Other duties as assigned.

NON-ESSENTIAL FUNCTIONS:

• Prepare special reports as needed.
• Participates in company physical inventory.
• May run local errands.

REPORTING RELATIONSHIP:

• Manager - Purchasing/Warehouse

KNOWLEDGE:

• Preferably two years of Purchasing experience.

SKILLS:

• Detail oriented with a high degree of accuracy.
• Excellent organizational skills
• Good computer skills using Gmail, Excel, Word, etc.
• Preferably knowledge and experience with SAP and Infor/Syteline systems

TRAVEL:

• Little to no travel

OTHER ABILITIES:

• Ability to accept and follow instructions.
• Ability to work harmoniously with others.

WORKING CONDITIONS:

LIFTING: Average Weight: 15 lb. Frequency: Daily