New

Administrative Specialist - Facilities

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
2901 West Durango Street (Show on map)
Apr 23, 2025
Posting Date 04/22/25 Application Deadline 04/25/25 Pay Range $19.75 - $29.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Transportation About the Position The Administrative Specialist supports a dynamic team under general supervision by performing various clerical and support services, including creating move management plans and supporting the Facilities Branch's daily operations. This position also acts as the MCDOT security badge access lead. This position will prioritize multiple tasks, demands, and projects, requiring organization and coordination. About Us We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections. Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us \| Maricopa County, AZ We Require Two years of experience performing office, administrative, and clerical duties High school diploma or GED An equivalent combination of post-secondary education and/orjob-related experience may substitute for therequired experience on a year-for-year basis We Also Value Proficient in the use of computers and Microsoft Office Suite, including proficiency in creating spreadsheets and using Excel Job Contributions Assist with all aspects of the daily administrative operations of the Facilities Branch Act as the MCDOT security badge access lead to include assigning badge access, deleting access, running user reports, troubleshooting cameras, and retrieving security information as requested Conduct and coordinate assigned projects and research studies. Identify and resolve problems. Create and track all furniture orders Compose correspondence, create spreadsheets and other documents, create, edit, and process correspondence, memoranda, letters, legal documents, information packets, and other communications Prepare meeting agendas and presentation materials, take and transcribe meeting minutes, and prepare summaries for distribution. Schedule and coordinate meetings Answer phones, resolve problems, and provide answers regarding facility and furniture requests within the scope of authority; route calls to appropriate individuals, take and deliver messages Assure all administrative actions comply with County policy, procedures, and guidelines Assist with all contractual services and updates to administrative policies and procedures Other duties as assigned Working Conditions Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions Machines, tools, equipment, software, and hardware Computers, copiers, printers, Microsoft Office Suite, and barcode scanners Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!