Administrative Assistant - The Center for Advancement Research in Education (JMU CARE)

Working Title: Administrative Assistant - The Center for Advancement Research in Education (JMU CARE)

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Education

Department: 539103 - CIECD IDC

Pay Rate: Pay Range

Specify Range or Amount: $36,000 - $39,140

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/30/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Center for Advancement Research in Education (JMU CARE) at James Madison University (JMU) is accepting applications for a full-time Administrative Assistant to provide fiscal and administrative support to the JMU CARE Director.

Duties and Responsibilities:

* Serve as the primary point of contact for the Center, effectively managing inquiries from faculty, students, staff and other stakeholders, ensuring prompt and professional responses.
* Provide administrative support to the JMU CARE Director by managing calendars, scheduling appointments, drafting correspondence, taking minutes in JMU CARE meetings, etc.
* Provide fiscal support for JMU CARE budgets, travel approvals/reimbursements in the Chrome River system, monthly budgetary and small purchase credit card (SPCC) Visa financial reconciliations.
* Organize and maintain JMU CARE fiscal, purchasing, and administrative files and records (paper and electronic) according to JMU policies and procedures.
* Coordinating JMU CARE event logistics such as reserving meeting rooms, securing hotel and transportation reservations, managing catering orders, etc.
* Provide procurement services using the JMU small purchase credit card and eVA (Virginia's web-based procurement system) to support the efficient operation of the Center.
* Maintain the inventory of supplies and equipment used by JMU CARE, ensuring that resources are readily available to support our programs and activities.
* Offer additional support to other faculty and staff working with JMU CARE as needed, contributing to a collaborative and efficient work environment.

Qualifications:

The successful candidate will possess the following:
- Highly-developed organizational skills
- Excellent attention to detail
- Demonstrated ability to excel in a complex and fast-paced environment
- Strong written and verbal communication skills
- Demonstrated high level of professionalism
- Ability to manage confidential and sensitive information
- Previous related experience, preferably in a higher education setting
- Excellent time management skills and ability to complete work and tasks independently
- Understanding of best practices in office administration contributing to a well-organized and effective office
- Fluency in the Windows and Macintosh computer operating environment using Microsoft Office software

Preferred Qualifications:
- Experience facilitating hybrid meetings
- Experience with event coordination
- Familiarity with the following software systems: eVA (procurement), Chrome River (travel) PeopleSoft Finance
- Familiarity with state and university travel and procurement regulations and policies
- Familiarity with the grant application process as well as grant budget development and maintenance
- Willingness to participate in related trainings to develop relevant competencies is highly preferred

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.