New

Business Assistant I

Rutgers University

United States, New Jersey, Newark

Apr 23, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	Staff & Executive - Administrative & Support
Department	Robeson Campus Center - Nwk
Overview	The Student Affairs Business Office ( SABO) plays a crucial role in supporting the operational needs of the Division of Student Affairs by ensuring efficient financial and human resource management. As a vital liaison between various stakeholders, including the University Procurement team, students, suppliers, and community partners, we facilitate smooth transactions and communication to maintain seamless service delivery. Our primary responsibilities include processing payments for departments within Student Affairs, managing budgets, addressing all HR-related concerns, overseeing building operations, and upholding university policies and procedures. By troubleshooting accounting and HR issues, our office ensures that financial and personnel matters are handled promptly and in compliance with institutional standards. Additionally, SABO manages the professional development portfolio for the division and oversees the communication efforts. The Student Affairs Business Office ( SABO) is committed to fostering a collaborative environment, leveraging critical thinking, and delivering exceptional service. We are dedicated to supporting the Student Affairs division's objectives while ensuring effective financial and administrative operations that serve the broader university community."
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Assistant I. Reporting to the directly to the Business Manager, Dean of Students, the Business Assistant supports the Student Affairs Budget Office as well as the student organizations with financial accounting, student organizations' payment processing, training, and office management. This position is responsible for and not limited to the following: Provides backup support for the Director of the Business Office in the absence of the Business Manager Serves as a front-line staff for student organization inquiries, questions, and concerns regarding financial policies and procedures Works collaboratively with advisors to address student organization issues and facilitates timely communication to address financial matters Manages the office space and ensures professional service is provided to all guests Serves as backup to the Business Manager, Dean of Students and completes all tasks as assigned by the Director and Business Manager Manages and directs the procurement process for all assigned departmental areas within the Dean of Students suite with a solid understanding of the Purchasing and University procurement system Evaluates contractual requirements to determine the need for quotes, sole source/bid waivers for services & supplies as needed Responsible for the payroll and onboarding of new student employees into the HCM/ PeopleSoft applications Conducts final review of payroll for all hourly employees to ensure the payroll is accurate and there are no data entry errors
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of financial management, accounting, organization, and customer service. Minimum of two years of relevant experience working in office setting, preferable in higher education.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires good communication skills and computer literacy. Experience with financial accounting, tracking, accounts payable, and reporting systems. Familiarity working with diverse student populations. General office management/clerical skills, bookkeeping and payroll. Advanced Excel and database skills required.
Preferred Qualifications	Strong knowledge with diverse populations. This is necessary to adequately serve the student population that this department serve. Knowledge of Rutgers University Data warehouse systems. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports. Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles. Ability to take initiative and independently, plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to analyze data, information, and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendations. Ability to anticipate problems and to address them proactively.
Equipment Utilized	Regularly uses all software, systems, and equipment necessary to provide effective and efficient support for budget, financial, and grant administration, including but not limited to: - Raiderlink - MS Office Suite - Cornerstone - RAPSS - ECRT - CIMS (state specialized system) - Employment Eligibility Verification I-9 - All systems the University uses for budget, accounting, procurement, proposal submission, grants administration, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment	n/a
Special Conditions

Posting Details

Posting Number	25ST0706
Posting Open Date	04/23/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement