Senior Executive Assistant

Astrion is seeking a Senior Executive Assistant to provide administrative support for the Counter-Unmanned Aircraft Systems (C-UAS) Product Office in Huntsville, Alabama.

Duties will include, but are not limited to:

• Provide senior level administrative support to the C-UAS Product Manager and subordinate staff, supporting high-visibility and/or mission-critical aspects of the program and performing all functional duties independently.
• Perform a variety of administrative functions, including but not limited to the following:
  • Provide support to assigned personnel for scheduling, coordinating events and meetings, reviewing and preparing executive correspondence, and other program support functions.
  • Maintain calendars within Microsoft Outlook.
  • Process travel authorizations, obtain required signatures prior to travel, format trip reports, and review local travel vouchers.
  • Plan, schedule, and follow-up meeting requirements, reserve conference rooms, setup/coordinate conference calls and video teleconferences, invite attendees, ensure read-ahead materials are provided to meet specified timelines, and maintain copies after meetings.
  • Construct, review, and edit official Government correspondence, including memos and letters. Review will consist of spelling/grammar accuracy, record management, and data entry for proper coordination and routing internally and externally.
  • Prepare material for presentation in briefings, meetings, and for higher headquarters. Create and edit complex spreadsheets and PowerPoint briefs for review and staffing.
  • Coordinate and track external inquiries, suspenses, and action items.
  • Perform some work in a classified environment.
  • Assist in the operation and/or modification of automated tools and databases, including the Automated Time and Attendance Production System (ATAAPS) and the Defense Travel System (DTS).

• Requirements

  • Bachelor's degree with 18 years related experience or 22 years related experience with no degree.
  • Prior experience working in an Army Project or Product Office preferred.
  • Must possess an active and transferable DoD security clearance, with current investigation at the SECRET level. Must be able to maintain the required clearance.
  • Must have experience arranging business travel, and prior use of automated tools employed by the Government (e.g., ATAAPS and DTS).
  • Must demonstrate excellent customer interface and communications skills, both written and verbal.
  • Must be proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint).