Event Manager

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Title: Event Manager

Company Overview: As an Event Manager, you will be responsible for planning, coordinating, and executing various events within the organization or for internal client customers and external customers. You will play a crucial role in ensuring successful event experiences by overseeing all aspects of event management, from concept development to post-event evaluation. This position requires strong organizational and communication skills, as well as the ability to work in a fast-paced and dynamic environment.

Key Responsibilities:

Event Planning and Concept Development:

• Collaborate with clients or internal stakeholders to understand event objectives and requirements.
• Develop event concepts, themes, and strategies in line with client goals as needed.
• Prepare event proposals, budget estimates, and timelines.
• Manage the master events calendar and intake requests, confirm event requirements and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.
• Maintain event management tools with accurate and timely information and post-event reporting.
• Coordinate with broader Events and Customer Experience Center (CXC) teams on needs, reporting and prioritization.
• Exercise sound judgement to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.

Supplier Management:

• Obtain quotes from client approved suppliers
• Coordinate with suppliers to ensure timely delivery of services, equipment, and materials.

Event Logistics:

• Event manager will have thorough knowledge of the building's facilities, services, and amenities.
• Develop detailed event plans, including schedules, floor plans, and run-of-show.
• Plan and confirm presenters for Executive Briefings, Office Tours and Demos if applicable
• Arrange transportation, accommodation, and catering for event participants, as needed.
• Oversee event set-up, including decor, seating arrangements, lighting, and audio-visual requirements. Confirm technical functions of the room are in working ordereach day and after each meeting.
• Partner with internal Food and Beverage Catering Manager for all events

Budgeting and Financial Management:

• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Track event expenses and provide regular financial reports to stakeholders.
• Identify opportunities for revenue generation and cost-saving measures.

Marketing and Promotion:

• Collaborate with marketing teams to develop event marketing strategies and materials if appropriate
• Identify opportunities for promotional campaigns, utilizing approved internal channels.
• Coordinate with external partners and sponsors for event promotion if appropriate

Event Coordination and Execution:

• Oversee event logistics on the day of the event, ensuring smooth operations and timely execution.
• Manage event staff, volunteers, and vendors to ensure efficient event delivery.
• Troubleshoot any issues or emergencies that may arise during the event.

Post-Event Evaluation:

• Conduct post-event evaluations to assess event success and gather feedback from participants.
• Prepare comprehensive event evaluation reports, highlighting key metrics and areas for improvement.
• Provide recommendations for future events based on evaluation findings.

Qualifications and Skills:

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).
• Proven experience as an event manager or a similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in event management software and CRM tools.
• Familiarity with marketing and promotional strategies.
• Ability to work well under pressure and manage multiple projects simultaneously.
• Flexibility to work evenings, weekends, and travel as needed.

As an Event Manager, you will have the opportunity to bring creativity, organization, and attention to detail to create memorable and successful events. Your ability to manage diverse teams, work within tight deadlines, and deliver exceptional experiences will play a vital role in ensuring customer satisfaction and driving the success of events. Event managers are expected to be on-site during events.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.