Administrative Assistant

Imagine a role where your exceptional organizational talents directly contribute to the efficiency and effectiveness of our clinical leadership. As our Administrative Assistant supporting the Chief Clinical Officer (CCO) and Chief Medical Officer (CMO), you'll be at the heart of their daily operations, ensuring they have the support they need to drive outstanding patient outcomes.

At Greenbrook, we're looking for a proactive and detail-oriented individual who's ready to take ownership and make a tangible impact. If you're a resourceful problem-solver with a passion for keeping things running smoothly, this could be the perfect opportunity to grow your administrative career.

Key Responsibilities:

Chief Clinical Officer Support:

• Process expense reports with accuracy and timeliness.

• Coordinate travel arrangements, including flights, accommodations, and itineraries.

• Manage the CCO's calendar, scheduling meetings and appointments.

• Assist in the creation and formatting of PowerPoint presentations and other documents.

• Chief Medical Officer Support:

• Efficiently schedule internal and external meetings, as well as clinical appointments.

• Arrange travel logistics, including transportation and lodging.

• Prepare and process expense reports.

• General Administrative Support:

• Prepare correspondence, reports, and other administrative documents as needed.

• Handle sensitive information with discretion.

• Provide on-site support at clinic locations for events, as needed.

• Serve as a point of contact for internal and external inquiries.

• Other duties as assigned.

What Makes You a Great Fit:

• You have a solid track record as an Administrative Assistant or in a similar support role, and you're ready for your next challenge.

• Your organizational and time-management skills are top-notch - you can juggle multiple priorities without breaking a sweat.

• Details matter to you, and you pride yourself on your accuracy.

• You're comfortable and proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• You communicate clearly, concisely, and professionally.

• You understand the importance of discretion and handle confidential information responsibly.

• You're adaptable and thrive in a dynamic environment where no two days are exactly alike.

Location Requirement: Candidates must reside in or be willing to commute to the Rockville or Montgomery County, Maryland area to provide on-site support at clinic events as needed.

Important Note:

• This role focuses on administrative support and does not involve managing Board of Directors' schedules or high-level executive functions.

Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Neuronetics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Neuronetics makes hiring decisions based solely on qualifications, merit, business needs at the time.