Office Manager (Phoenix, AZ) (#3944)
 Dorsey & Whitney LLP | |
medical insurance, dental insurance, life insurance, vision insurance, parental leave, paid time off, paid holidays, 401(k)
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 United States, Arizona, Phoenix | |
 May 06, 2025 | |
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We are seeking an
Office Manager in our Phoenix office. In this role, you will partner with the office leadership to oversee the daily office operations. In addition, you will foster positive relationships with attorneys and business professionals, while supervising, recruiting, and hiring support business professionals, as well as assisting with attorney recruiting, financial management, and office operations. Do you have strong administrative, management and leadership abilities? If so, and you enjoy leading in a fast-paced professional environment, then we would appreciate hearing from you.
Key Responsibilities Include: - Assess office needs and concerns through regular meetings with office leadership, attorneys, and business professionals. - Manage office operations, including determining appropriate staffing levels, and partnering with Human Resources to recruit for open positions. - Act as liaison between the office and building property manager to communicate facilities and security requirements and updates. - Assist with budget planning and monitoring office expenses. - Review and approve expense reimbursements in accordance with firm policies. - Provide onboarding and training regarding firm policies and office procedures; coordinate training for job-specific requirements. - Conduct employee evaluations, administer merit increases, and work with Human Resources to counsel business professionals who are not meeting the firm's standards. - Coordinate and manage workload allocation within the office, including overtime and coverage for absences. - Consult with business professionals to resolve problems, and, where appropriate, act as facilitator to resolve conflicts with attorneys. - Act as primary contact between the office and Dorsey administration by answering questions and facilitating problem solving. - Support and advance the Firm's dedication to culture and engagement. - Plan office events and other activities to foster employee engagement. - Assist with summer associate recruiting program (varies by office). - Assist the Marketing department with event management, including seminars, receptions, and special events. - Assist with processing Dorsey Foundation applications and renewals. - Assist with occasional real estate projects, office moves, office expansion and/or downsizing. - May perform other duties not mentioned above. What we're looking for: - Bachelor's degree and/or at least 5 years of related supervisory/management experience, preferably in a law firm. - Knowledge of financial information, facilities, and legal industry trends as well as excellent consulting and project management skills. - Ability to communicate and work with all levels of personnel, strong conflict management and coaching skills. - Excellent verbal and written communication skills. - Ability to maintain a high level of confidentiality and professionalism at all times. - Excellent organizational, analytical and problem-solving skills. Ability to multi-task and prioritize. - Ability to work independently and under pressure. - Excellent technical skills, including Microsoft Office. About Dorsey: Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology. Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.) One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including: - Mansfield Certification Plus (Diversity Lab) - Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers) - 100% rating on the Corporate Equality Index (Human Rights Campaign) - Gold Standard Certification (Women in Law Empowerment Forum) - Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption) Reasonable Accommodations: Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178. How to Apply: Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email. Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. Dorsey & Whitney LLP participates in E-Verify. Please note that Dorsey is not currently accepting search firm submissions in connection with this opening. #LI-TC1 #LI-Onsite Office Location: Phoenix, AZ | |