Manufacturing Operations - Administrative Assistant

Requisition ID:886423

Position:Full-Time

Total Rewards:Benefits/Incentive Information

If you've worn a pair of glasses, we've already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms.

Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. In our dynamic environment, fueled by technology and innovation, our people have the space to pioneer new solutions.

Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn!

GENERAL FUNCTION

The Administrative Assistant acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES AND RESPONSIBILITIES

• Provides administrative support to the full Operations team
• Complete all required daily, weekly, and monthly reports for the Operations group
• Maintain weekly and monthly labor reports, including hours worked in each department
• Maintain accurate reporting of headcount, including organization charts for the location
• Orders and maintains office supplies
• Manages purchases for special events
• Put together standup meeting notes for daily presentations for each shift and department
• Maintain invoices to submit for approval
• Complete oracle/ordering system orders and/or investigations
• Complete special orders for the lab
• Complete SAP orders
• Complete Benchmarking reporting for lab operations
• Maintain the list of accidents for reporting internally and externally
• Assist Supervisors with Kronos issues as they arise, ensuring the timeline completion of payroll activities for the lab
• Assist employees with Kronos issues or questions as they arise
• Maintain a list of locker assignments, and prepare locker assignments for new employees
• Pull Paid invoices for auditing as needed
• Oversee schedule for all conference/meeting rooms to ensure no overlap, and resources are being used as needed
• Maintain lists of employees for milestones, scheduling meetings as appropriate
• Schedule employees for milestone/birthday meetings, working with Supervisors for scheduling
• Review monthly inventories to submit to Finance
• Organizes and prioritizes daily administrative responsibilities.
• Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
• Proactively engages with supervisors to ensure that the administrative needs for the operations are seen to
• Attends/Facilitates check in round tables with employed associates, takes notes, and sends out notes/comments at the conclusion of the meetings
• Drafts correspondence as necessary and produces error-free and grammatically correct documents.
• Is strongly proficient with computer software systems and applications with strong emphasis on PowerPoint, Access and Excel. Prepares great PowerPoint presentations, typically to illustrate company KPIs, financial data and operational processes.
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
• Meets with and orientates new starts to ensure they are aware of policies and procedures
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
• Organizes and maintains operations files and sensitive information.
• May conduct drug screens
• Greet and register guests to the facility
• Manage vendor relationships

BASIC QUALIFICATIONS

• High School Diploma or GED
• Previous experience working in a fast-paced environment minimum 1 year
• Ability to communicate clearly and concisely
• Ability to prioritize, maintain organization and meet strict deadlines
• Reliable in attendance and punctuality, including breaks and lunch period
• PowerPoint and Access Database experience
• High proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong communication skills, verbal and written

PREFERRED QUALIFICATIONS

• Kronos experience preferred

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.