Secretary (Anticipated)

Secretary

REPORTS TO: This job reports to the Department Administrator

POSITION OBJECTIVE: The job of Secretary is done for the purpose/s of providing secretarial support to a department; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

MINIMUM QUALIFICATIONS: Targeted, job related education with study in job-related area.

REQUIRED SKILLS:

• Perform multiple tasks with a need to upgrade skills as job conditions change

• Operate standard office equipment including pertinent software applications

• Prepare and maintain accurate records

• Perform basic math, including calculations using fractions, percents, and/or ratios

• Read various manuals, write documents following prescribed formats, and present information to others

• Analyze situations to define issues and draw conclusions

• Business telephone etiquette

• Knowledge of board policy, district, state, and federal regulations/laws

• Schedule activities, meetings, and/or events

• Gather and collate data

• Use basic, job-related equipment

• Work flexibly with others in a variety of circumstances

• Work with data using defined and similar processes

• Operate equipment using defined methods

• Collaborate with a diverse range of individuals and/or groups

• Utilize a variety of data

• Employ job-related equipment effectively

• Solve problems by identifying issues and creating action plans

• Independently interpret data for problem solving

• Solve moderate issues related to equipment

• Communicate with diverse groups

• Display tact and courtesy

• Maintain confidentiality

• Set priorities

• Be attentive to detail

• Work as part of a team

• Function effectively in a frequently changing environment

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

• Compiles data for the purpose of preparing reports or processing requests.

• Coordinates assigned projects and/or activities for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

• Orders and maintains inventory of supplies and materials for the purpose of ensuring items' availability.

• Performs clerical duties for the purpose of maintaining an efficient and effective department.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

• Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.

• Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.

• Researches assigned topics for the purpose of providing information for addressing department operations.

• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Schedules activities for the purpose of making necessary arrangements for the assigned administrator.

RESPONSIBILITY

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

REQUIRED TESTING CERTIFICATES

Job Fit Test

Grammar Test

Technology Test

TERMS OF EMPLOYMENT: 186 day work calendar

SALARY GRADE: S3 on salary schedule

Apply online at: www.niles219.org

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.

The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for an opening should contact the Assistant Superintendent for Human Resources.