Program Coordinator II

Rutgers University

United States, New Jersey, New Brunswick

May 29, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	NB Summer/Winter
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II for The Office of Summer and Winter Sessions. The role reports to the assistant director and does not have direct reports. Among the key duties of the position are the following: Assists with the coordination and administration of programs, projects, and/or processes that align with the logistics and daily operations of summer, winter, and pre-college programs-ensuring a seamless experience for students, faculty, and staff. Coordinates routine moving parts that support academic and student programs, business office functions (such as procurement and seasonal program staff hires), and summer/winter visiting students, allowing programs to run efficiently and effectively while maintaining high standards of quality and safety. Supports student needs, enrollment, and assisting student success initiatives by ensuring an outstanding student experience. Performs professional work that requires knowledge of general program coordination practices and the basic application and use of office concepts, theories, and terminology. Contributes to serving the mission of the office and working with staff, vendors, students, parents, and academic partners, promoting a positive team culture.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	50065.00
Mid Range Salary	62252.00
Maximum Salary	74438.00
Offer Information	The final salary offer will be determined by several factors, including the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates foundational knowledge and understanding of program planning, coordination, registrations, organization, facilitation, and customer service.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Good communication skills. Ability to effectively work on multiple projects. Ability to attend to detail, and have a team-oriented, positive approach towards work. Must be computer-savvy and a quick learner. Excellent interpersonal and communication skills. Strong computer literacy (MS Word, Excel, PowerPoint, etc.).
Preferred Qualifications	Knowledge of Rutgers or other university applications (Cornerstone, Oracle, SAS portal, Concur, ROCS). Previous work experience in a university environment. Experience coordinating educational or academic programs including planning logistics, managing registrations, and working with diverse student populations. Proficiency with administrative and project management tools, such as Microsoft Office Suite, Zoom, and student information systems. Familiarity with working with students, faculty, and academic program planning Good communication and problem-solving skills,, manage multiple priorities, and collaborate effectively with faculty, staff, students, and external partners.
Equipment Utilized	IMS. CSS. PeopleSoft. HCM payroll. Marketplace and other systems and applications. EResource (Orchastrate Platform) for Appeals Program and Visiting Student Registration. Zoom or Teams for virtual meetings. Word, Excel, PowerPoint, and Outlook email.
Physical Demands and Work Environment	Ability to lift 20 pounds.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	25ST1133
Posting Open Date	05/29/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement