Administrative Assistant - Operations

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Omni Hotels & Resorts is seeking an Administrative Assistant in our corporate office in Dallas, TX. This position will be responsible for supporting our Senior Operation Leaders.

This position will be in office Monday through Friday, located in Dallas, TX.

Communicate directly with internal and external stakeholders on multiple projects

• Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking

• Assist with travel arrangements

• Assist with Executives expense report assembly routing, and tracking

• Handle special projects as assigned

• Assist with assembly of PowerPoints and presentation materials

• Liaise with internal departments and properties for executives

• Daily / Weekly / Monthly communication with hotel executives and executive assistants

• Calendar management

• Assist with invoicing and rebills for department

• Assembly of extensive trip files pre and post

• Monthly reporting

• Composing Memos and Agendas

• Work closely with Operations and Food & Beverage department

• Schedule, coordinate and facilitate technology for Webinars, and conference calls

• Update contact lists and email distribution lists for corporate and hotel/resort information

• Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar

• Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties

• Field and distribute mail to operations department

• Update intranet and other internal sites

• Ad-hoc projects for the operations team

• Minimum of 3 years' experience as an Administrative Assistant

• Experience with supporting Senior Level Executives, preferably within an HR or Finance department

• Strong communication skills, both written and verbal

• Education - Associate Degree or Bachelor's Degree preferred

• Skills; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Critical thinking skills

• High level of discretion and confidentiality

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email toapplicationassistance@omnihotels.com.