Executive Assistant to the Cancer Center Director-Administrative Support Specialist

The Cancer Center seeks an Executive Assistant to provide high-level administrative support to the Director of the Cancer Center and one senior faculty researcher. This individual will play a pivotal role in ensuring the smooth operation of both offices, managing complex calendars, coordinating meetings, handling confidential information, and supporting a broad range of research and administrative initiatives.

Key duties include:

Administrative and Executive Support

• Serve as the primary point of contact and liaison for key personnel and institutional partners.

• Manage complex calendars, including scheduling meetings, travel, and events.

• Prepare briefing materials, agendas, and meeting minutes; track follow-up tasks and deliverables.

• Handle confidential and sensitive information with discretion.

• Draft, review, and edit correspondence, reports, and presentations.

Operational and Project Coordination

• Organize and manage logistics for seminars, retreats, advisory board meetings, and symposia.

• Track deadlines and assist in the execution of strategic projects and initiatives.

• Collaborate with administrative, finance, and HR teams to ensure alignment with institutional policies.

Travel and Expense Management

• Arrange domestic and international travel; handle itineraries, accommodations, and registrations.

• Process expense reports, reimbursements, and reconcile purchasing card transactions.

Research and Academic Support

• Maintain CVs, biosketches, and academic profiles.

• Assist with manuscript preparation, formatting, and submission.

• Coordinate with collaborators, journal editors, and external partners on research and academic projects.

Minimum Requirements
Education: High School Diploma
Experience: Six years of experience. Bachelor's degree may substitute for experience.

Preferred Qualifications

• Bachelor degree

• Experience supporting senior executives or researchers in an academic, research, or medical setting.

• Expert in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual collaboration platforms (Zoom, Microsoft Teams)

• Able to quickly learn and adapt to new software tools to facilitate complex scheduling, project tracking, and confidential data management in a fast-paced academic medical environment.

• Familiarity with research funding processes (e.g., NIH grants)

• Knowledge of university administrative systems such as Workday

Application Instructions: Apply Now. Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R00XXXXX. Complete an application online and include the following documents:

• A CV/resume

• A cover letter

All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered.

For questions about the application process, please contact Margaret Weeks, Academic Recruiter. Before a formal offer of employment is extended, the selected candidate will undergo a background check per university policy.

This position offers the potential for a hybrid work arrangement for the ideal candidate, subject to the operational needs and discretion of leadership.

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.