Program Coordinator

JOB TITLE: Program Coordinator

PROGRAM: State Services

LOCATION: Denver, CO-Hybrid

SALARY: $51,103 annually

STATUS: Full-time

ABOUT NCSL:

Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL's mission is purposeful - strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation's most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four consecutive days each month. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.

ABOUT THE ROLE:

NCSL is seeking an individual to provide administrative staff support for the State Services Division in our Denver office. This division includes the Fiscal Affairs Program,the Legislative Training Institute,and the Legislative Staff Services Program. You will work with a dedicated team of individuals whose work spans a variety of issues central to the mission of the organization. The division has a culture of teamwork and is committed to supporting legislators and legislative staff and the institutions in which they serve.

This positioncoordinatesadministrative duties and responsibilities to supportprogram operations.A Program Coordinator independently performsgeneral office and program support, event organization, travel, purchasing,expense tracking, data entry and retrieval, web contentupdates, and file tracking and managementwith minimal supervision.Responsibilities may alsoincludesupporting budget and grant administration and expense tracking.The Program Coordinatorreportsto thedirectorof theprogram, while also handling assigned functions from other professional project staff in theprogram.

In this nonpartisan and non-advocacy role, your responsibilities will include attending weekly team meetings, performing association database searches and research, taking minutes of meetings, maintaining membership rosters, scheduling meetings for programming work, printing and shipping, attending organizational trainings, processing expenses reports, document formatting and editing, meeting prep (printing, assembling materials, shipping) for meetings across the departments, design flyers, and other duties as assigned.

WHAT YOU'LL DO:

• Performsa variety ofclerical tasksindependentlyfor the program, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.

• Leadsthemeeting planningfor the program, including invitation clearanceswith the Leaders Center, correspondencewith our members, logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.

• Responsible for updating and coordinating themaintenance of content on NCSL.org, including assisting with the development of project databases and other collections.

• Provides exemplarymember service, including managinginbound and outbound communications with members.

• Acts asaliaison for members, vendors, and internal and external individuals and organizations.

• Promotesand supportsin-person and online meetings and webinarswith staff.

• May compile budget and expense documents and assist in the preparation of proposals and reports, including the use of online external systems. This may include assisting the directors with budgets for grant applications in Excel.

• Trains staff on organizational processes and computer applications.

• Compiles, drafts, and generates program or project status reports.

• Performs other responsibilities as needed.

SHARE YOUR KNOWLEDGE:

Supervisor/Management Responsibilities:

N/A

THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer.NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS FOR SUCCESS:

Minimum Qualifications:

• High school diploma (or its equivalent) plusfiveyears of progressively more complex administrative experience.

• Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.

• Expertise incommunicatingclearly and professionally in writingandorallyand dealingdiscretely with sensitive information.

• Experienceworkingbothindependentlyandcollaborativelyas circumstances dictate.

• Proficiency withsimultaneouslymanagingmultiple tasks and deadlines.

• Competencyworkingunder deadline pressure and adaptingto changes in workloads.

• Superiorcustomer service and organizational skills withstrongattention to detail.

• Creative thinking and problem-solving skills.

• Ability to travel by air approximately1time per year, generally for 1-3 nights.

YOUR BENEFITS AT A GLANCE:

NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.

HOW TO JOIN OUR TEAM:

If you are a purpose-driven, dedicated professional looking to give as much as you get - submit your resume and cover letter by11:59 PM MT, June 13, 2025 for best consideration. Learn more about working with NCSL by visiting our careers page:https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.