Senior Executive Administrator

Do you thrive in high-stakes environments where precision matters, confidentiality is key, and leadership depends on you to keep things running smoothly? SWCA Environmental Consultants is seeking a rock-solid, highly trustworthy Senior Executive Administrator to support our Chief of Staff, Chief Executive Officer (CEO), and Board Chair with executive-level operations and governance support.

This role reports directly to the Chief of Staff and is integral to the rhythm of our most strategic conversations-Board meetings, Senior Leadership Team (SLT) sessions, and high-level executive planning-where capturing the right details and managing the right logistics makes all the difference. These meetings are not just short touchpoints, they can span full days and require sustained minute-taking in real time with a high level of focus and accuracy. You'll be the go-to partner in organizing, streamlining, and elevating the executive experience across the company.

This individual must bring exceptional discretion, professionalism, and emotional intelligence, as they will routinely manage highly sensitive communications and documents involving executive leadership and the Board of Directors. Operating with unwavering confidentiality and integrity is essential to this role, as is the ability to navigate high-trust environments with maturity, poise, and sound judgment.

This is a complex position that goes beyond traditional administrative duties. It requires prior experience in executive operations, governance, or Board support, and the ability to work independently in a fast-paced, high-accountability environment.

This is a full-time, hourly position that is fully distributed (remote) within the U.S. and requires travel 5-7 times per year to support key meetings. These meetings typically last 2-3 days but may occasionally extend up to 5 days.

If you're ready to be the trusted partner at the center of it all, submit your resume and a letter of interest that highlights your experience supporting senior executives or Boards, your approach to minute-taking in high-stakes settings, and why this role resonates with you. Finalists will complete a typing speed and accuracy assessment-because in this role, precision is everything.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

• Attend Board, SLT, and other executive- and leadership-level meetings. Take accurate, neutral, and confidential minutes, and ensure timely processing of follow-up materials.
• Format and refine Board agendas, reports, and slide decks to ensure clarity and professionalism.
• Manage the Board's external site and shared drive, maintain structure, and troubleshoot access and file issues with ease.
• Coordinate complex travel and logistics for senior leaders and Board members across time zones and calendars.
• Maintain a secure, well-organized system for meeting records and high-sensitivity documentation.
• Serve as a trusted liaison for scheduling, logistics, and executive administrative support.
• Handle highly confidential information with discretion, sound judgment, and integrity.
• Collaborate closely with the Chief of Staff to support executive operations and strategic priorities.

• Five (5) years of senior-level administrative support experience.
• Demonstrated experience supporting executive leadership in a high-trust environment.
• Proven discretion in handling confidential information and sensitive situations.
• Relationship skills that build trust quickly with senior leaders.
• Experience drafting and processing executive-level materials and minutes.
• Proven ability to sustain focus and accuracy during full- or multi-day meetings.
• Typing speed of 70+ words per minute (WPM) with high accuracy (assessment required).
• Strong logistics coordination across multiple time zones.
• Comfortable with ambiguity, shifting priorities, and operating independently without detailed instructions.
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint) and document collaboration tools.
• Demonstrated alignment with SWCA's core values and our employee-ownership culture.
• Valid driver's license and ability to meet driving requirements.

Preferred qualifications:

• Bachelor's degree (or equivalent experience) in Business Administration, Communications, or a field relevant to SWCA's business highly preferred.
• Seven (7) years of executive admin experience, ideally in consulting or corporate environments.
• Direct support experience with CEOs or Boards.
• Typing speed of 75-90+ WPM with demonstrated accuracy under time constraints.

Why Work at SWCA:

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. Our Vision (the North Star) is to make SWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. We live our core values: we collaborate as #OneSWCA; we are #AlwaysLearning, we #NeverSettle, and we #GiveBack.

We are 100% employee-owned, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you need assistance accessing SWCA's website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at accommodations@swca.com or call 1-480-581-5378. We're committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee in this US-based position can expect an hourly salary of $30.76 - $40.17. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

#LI-remote

#LI-EF1