Executive Assistant to the Dean

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

• Provide full range of administrative support in a professional, consistent and timely manner.
• Effectively manage the calendar and travel plans/logistics of the Dean using strong decision-making and organizational skills to ensure the strategic use of time through effective assessment of importance andtime-sensitivity of meeting requests, and proactive meeting preparation and organization.
• Document the annual cycle of events, regular meetings, and other scheduling requirements related to the Dean's work to proactively anticipate the needs of the Dean in preparation for upcoming meetings, events, other engagements, and responsibilities, and develop procedures/systems to ensure efficient and administrative support for them on a consistent basis.
• Serve as the primary administrative contact for the Dean, managing communication/correspondence with internal and external stakeholders, and support issue resolution through research and collaboration with Law School stakeholders.
• Organize team meetings, retreats, and gatherings, including communicating with participants, preparing agendas and background materials, planning logistics and follow-up tasks, and anticipating and planning for changes.
• Support the Dean and Law School administration with special projects including providing research and analysis on specific issues, preparing non-routine documents, reports of a sensitive and confidential manner and tracking projects' progression to ensure compliance with established deadlines.
• Organize both internal and external visits by responding to inquiries, creating visit itineraries, greeting visitors, assisting with event planning and coordination, and providing information or referrals to appropriate individuals.
• Provide research and analysis on specific issues, prepare non-routine documents and reports of a sensitive and confidential nature.
• Serves critical role in ensuring adherence to established policies and procedures and compliance with all governing bodies.
• Consistently monitors business processes seeking opportunities for increased efficiency and operations.

Other Functions:

• Managing special projects.
• Assisting with major Law School events such as Graduation Events.
• Other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree plus at least three to five years of related experience providing executive-level-support or equivalent combination of education and experience.
• Comprehensive knowledge of office management best practices.
• Computer software proficiency to include Microsoft Office, Google platforms, and other relevant software in addition to standard office equipment.
• Well-organized, with a strong attention to details and a focus on keeping tasks moving forward with high accuracy and efficiency.
• Ability to make administrative and procedural decisions on sensitive, confidential issues.
• Strong professional communicator in terms of oral, written, non-verbal and interpersonal skills; able to deliver information clearly and concisely, exchange ideas effectively, listen actively, and respond appropriately to a wide range of constituencies.

Preferred Education, Knowledge, Skills, Abilities:

• Prior experience in institutions of higher education.
• Agile and adaptive in responding to changing priorities.
• Demonstrated commitment to creating and maintaining a diverse and inclusive environment, contributing to a positive team spirit, as well as upholding the University's and school's mission, vision, and values.

Accountabilities:

• Responsible for own work.

Physical Requirements:

Work is mainly sedentary. Daily requirements include use of computer, phone, and physical filing

and/or stocking. Occasionally required to lift and move up to 10 lbs. of weight. Must be able to push

and/or pull a rolling cart with equipment and supplies and may be asked to assist with event set up or

breakdown.

Environmental Conditions:

Work is performed inside an office building during all seasons and in all types of weather. Employees

are expected to use appropriate and acceptable safety measures. Assigned in-office hours will be

dependent upon business needs and according to campus policies.

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot

encompass all specific job tasks that an employee may be required to perform. Employees are required

to follow any other job-related instructions and perform job-related duties as may be reasonably

assigned by the employee's supervisor.

Wake Forest University School of Law Statement of Non-Discrimination and Equality of

Opportunity

Wake Forest University School of Law will foster and maintain equality of opportunity for students,

faculty, and staff, without discrimination or segregation on the basis of race, color, ethnicity, religion,

national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, genetic

information, or military status.

Wake Forest University Statement

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work

environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable

laws and as provided by University policies, the University prohibits discrimination in its employment

practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender

identity and expression, genetic information, disability and veteran status and encourages qualified

candidates across all group demographics to apply.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.eduor (336) 758-4700.