Admissions Officer & Recruitment Coordinator

The Admissions Office at Brody School of Medicine ( BSOM) is responsible for overseeing and administering the admissions program for the School of Medicine while recruiting capable medical students, who will ultimately become physicians that will meet the needs of people in North Carolina and beyond, which is vital to fulfill the school's mission. In meeting this responsibility, the School of Medicine seeks competent, well-prepared students from all backgrounds, who have a clear dedication to medicine. Consistent with our mission, special efforts are made to recruit students committed to serving rural and underserved communities of North Carolina.

The Brody School of Medicine Admissions office is currently seeking to hire a full-time Admissions Officer & Recruitment Coordinator to join their team.
This position reports directly to the Director of Admissions and serves as one of the initial points of contact for the medical school.

Specific Duties involve-

Data Management - This position is responsible using for using several software programs including the AMCAS national application system, ECU Banner/Xtender, and the Microsoft Office suite applications when managing applicant data, including but not limited to personal applicant details, transcripts, standardized test scores, letters of recommendation, personal statements, application status updates, interview schedules and assignments, evaluations, and admissions decisions. This information is prepared and reported to the Admissions Committee.

Admissions Administration - The admissions process is the prime function of the Admissions Office and this position assists in processing applications, reviewing applicant files, following up with incomplete applications, and handling issues (including but not limited to criminal background checks, prerequisite requirements, recommendation letters, and residency requirements). The positions primary responsibility will be given to processing secondary applications and will serve as backup for processing primary applications as needed. This individual will be meeting with applicants on scheduled interview days between August and March, and will oversee interview day activities and committee members' involvement. Coordinates and communicates interview schedule and assignments to both the applicant and the Admissions Committee. Communicates Selection Committee decisions with applicants using AMCAS templates provided by the Director and the Associate Dean.

Recruitment - This position, along with the Associate Dean and Director, will share in the responsibility of advising and recruiting potential students. The individual serves as the primary contact for recruitment activities and coordinates recruitment initiatives and special events , including First Look events (one in the fall and one in the spring), Second Look/Accepted Student's Day (Spring), BSOM campus tours/on-campus student visits, virtual events, and off-campus recruitment fairs/events. This position is responsible for coordinating the participation of the Director and Associate Dean, along with their availability in all recruitment activities. Maintains a database of potential students and campus visits.

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

None

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.