WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Provides support for pre-award research services and other teams. Performs a variety of assignments to analyze and resolve problems related to funding proposals, research budgets, compliance and understands priorities related to the various related university, program, and federal deadlines.
This position is working among the Proposal team in Sponsored Programs. It is a highly deadline driven job working with the research teams, PIs and across SPA teams to review proposals, JITs, regulatory requirements and various modifications which route through SPA Pre-Award to advance the research portfolio here at UT Southwestern. Candidates with heavy customer service and deadline driven experience is preferred.
This position is mostly remote and will be in office office on a quarterly basis and as needed. Must reside in the state of Texas.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
Bachelor's Degree in business administration, public administration, or related field.
- Experience
1 year experience in research administration, healthcare administration, public administration, finance, or business with ability to understand and drill into regulatory and compliance requirements which are woven into the role
Preferred
- Licenses and Certifications
Certified Research Administrator (CRA) designation preferred. Upon Hire
JOB DUTIES
- Has responsibilities performing tasks for the pre-award services within Sponsored Programs Administration.
- Manages and coordinates basic funding opportunity information to potential applicants at the university.
- Provides guidance to researchers and their staff for basic proposal development and submission by successful integration of sponsor and university announcements and applying knowledge from guidelines for application preparation.
- Reviews content of proposals for completeness, accuracy and adherence to sponsor guidelines.
- May provide backup to post-award financial group in setup of awards by providing support to researchers; interpreting award terms and conditions, obtaining approvals, and preparing award changes, no-cost extensions, progress reports, and non-financial obligations.
- Monitors status of pending proposals and updates eGrants and the PI's Departmental staff where applicable to ensure timely submissions while adhering to internal preliminary deadlines.
- This job is a heavily-monitored, deadline-driven position which requires time-management skills and dedication to handle the needs and pivot the workload to ensure success of the faculty, department and the University securing research funding.
- Familiarity with broad knowledge of the entire award lifecycle. Provides assistance gathering information needed to answer pre-award inquiries. Supports ServiceNow issues by routing, working and closing service tickets.
- Aids in gathering information needed to ensure compliance which may include additional research and review of new regulatory requirements and rules by various agencies.
- May be included in rotation schedule for Office Hours for Campus research support.
- Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
Jun 05, 2025