Arts & Sciences Program Administrator

M-F 8-5

Hanover, NH
Reed Hall

The Arts & Sciences Program Administrator serves as the principal administrative officer for the Departments of Middle Eastern Studies and Jewish Studies, overseeing a comprehensive portfolio that includes operational management, financial oversight, faculty and student support, and event coordination. Working in close partnership with the department chairs, the Program Administrator ensures both departments function smoothly and effectively, with a strong emphasis on cross-cultural competency, strategic coordination, and responsive communication.

This position requires a high degree of independence, discretion, and cultural sensitivity, particularly given the globally engaged and interdisciplinary nature of these academic departments. The Administrator supervises one full-time administrative assistant and multiple student employees, supporting diverse faculty and students in a dynamic academic environment.

This role plays a vital part in supporting Dartmouth's commitment to academic excellence and inclusive community engagement. The successful candidate will be proactive, solutions-oriented, and skilled in supporting diverse departmental operations within a rigorous academic environment.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Departmental Operations & Administration
* Manages day-to-day administrative operations across both departments.
* Serves as the primary liaison with campus offices and acts on behalf of department chairs when necessary.
* Ensures consistent implementation of institutional policies and supports departmental planning.
* Maintains accurate and confidential records related to faculty, staff, students, and budgets.
* Coordinates facility needs, including office moves, key access, and repair requests.

Financial Management
* Develops, monitors, and reconciles operating, gift, and endowed budgets.
* Oversees purchasing, reimbursements, and award disbursements in accordance with fiscal policies.
* Prepares financial summaries and ensures compliance with audit and reporting standards.

Faculty & Academic Support
* Manages faculty recruitment, hiring, appointment renewals, and promotion/tenure review processes.
* Coordinates course scheduling, cross-listings, and curricular submissions.
* Maintains faculty records and supports visiting and affiliated scholars.
* Collaborates with department chairs on academic planning and programmatic initiatives.

Student Engagement & Program Support
* Acts as an accessible point of contact for students navigating academic or cross-cultural concerns.
* Tracks majors/minors and assists with understanding program requirements.
* Supports student programming, advising initiatives, and referrals to appropriate resources.

Events & Outreach
* Plans and manages departmental events, including lectures, workshops, colloquia, and student programs.
* Oversees event budgets, logistics, communications, and hospitality.
* Ensures programming aligns with departmental values of inclusion, scholarship, and engagement.
* Coordinates with external institutions and visitors to facilitate smooth participation.

Staff Supervision & Communications
* Supervises one administrative assistant and multiple student employees, including hiring, training, and performance management.
* Maintains department websites and digital communications.