Contracts Coordinator (On-Site in Lafayette, LA)

The Contracts Coordinator provides administrative support for the legal team, as well as provides assistance and support with all aspects of the contracting process.

• Coordinate and research the gathering of information from various departments in connection with the preparation of contracts and other legal documents. (phone numbers, personnel to contact, Guidelines/regulations, policies, etc.).
• Continuous tracking of all contracts, with particular emphasis on expirations and renewals, and keep internal clients and others informed of the contract status and related issues, as appropriate.
• Maintain both pending and completed contracts in an organized and accessible system.
• Ensure that all contracts are signed, countersigned and uploaded to the contracts database in a timely manner.
• Preparation of contract termination documents and follow through with contract closeout and archiving process in software, electronic and physical files.
• Provide training on the contracts process to internal clients.
• Contract software data entry.
• Provide clerical assistance to the legal team, including copying, scanning, filing, data entry, ordering supplies and other clerical tasks as required. Prioritize and manage assignments quickly, accurately and efficiently.
• Assist in the planning and preparation of meetings, classes and conference calls, to include: sending meeting invitations/correspondence to participants, preparing class materials and ensuring necessary technology is ready.
• Manage special projects and perform other related duties as assigned.
• Uphold strict confidentiality at all times regarding all legal department matters, including but not limited to pending and completed negotiations.

• Ability to prioritize with multiple competing priorities and tasks required.
• Capacity to handle documents and various information which are very confidential and sensitive in nature required.
• Thorough knowledge of correct English usage, grammar, spelling, vocabulary and punctuation required.
• Ability to compose clear and concise correspondence independently or from oral and/or written instructions required.
• Understanding of home healthcare and hospital environments and basic healthcare law (HIPAA, Stark Law, etc.) preferred.
• Organizational and administrative project management experience required.
• Document management experience preferred.
• Basic knowledge of medical and legal terminology preferred.
• Ability to work independently of direct instruction and preform required duties required.
• Strong attention to detail and a team player required.
• Excellent computer skills with common office applications (Word, Excel, PowerPoint, and Outlook).
• Familiarity of the Health System's contract management software required.