Coordinator

Position: Coordinator Department: WFF K-12 Education

Reporting to: Program Director
Location: Jersey City, New Jersey

Job Classification: Full-time; Non-Exempt

Walton Family Foundation is seeking a poised, proactive, and adaptable professional to serve as the Coordinator to the Program Director of the Education Program of the Walton Family Foundation. The ideal candidate will be a confident and flexible team player with a proven ability to support and enhance the work of executive leadership and colleagues across the organization.

Our Commitment to Diversity, Equity, Inclusion and Belonging

We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief.

Our aspirations are as follows:

Create an environment where we hire, retain and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization.
• Ensure fairness, equity and access to success for all of our associates.
• Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.

What you will do

The Coordinator will serve as an essential partner in ensuring the smooth execution of daily operations for the Program Director of the Education Program and the team at large. This role requires excellent organizational skills, creation and execution of systematic support, and the ability to juggle multiple priorities effectively. You will facilitate regular and timely communication with leaders, staff, and key external partners. This is an office-based role that includes in-person responsibilities-such as managing onsite logistics and supporting team operations-alongside virtual coordination and communication tasks.

Responsibilities

• Support, and proactively manage, the schedule of the Education Program Director. Schedule internal and external meetings while providing timely communications with internal/external stakeholders.
• Handle all in-person meeting logistics, including reserving meeting spaces, greeting and supporting guests, organizing catering, and supporting follow-ups.
• Coordinate Program Director's travel logistics including flights, transportation, lodging and any other travel support as needed.
• Track, monitor and execute on special projects assigned by the Director, including support for team-wide gatherings, grantee convenings and other leadership engagements.
• Work closely with senior program staff to prepare, calendar, and support internal and external speaking engagements and
• Manage credit card reports and departmental expenses, supporting the department's administrative budget.
• Work collaboratively with other associates and administrative assistants to ensure best practices are adopted and a high-impact culture is nurtured.
• Support in-person team operations and procedures including purchasing and maintaining office supplies, mailing and shipping, reserving conference rooms, and guest management/visitor calendar.
• Other duties, as requested, to meet department and organizational needs.

Who we are looking for

The ideal candidate must be proactive, organized, service-oriented, and an agile contributor who enjoys working in a fast-paced team environment. They must exercise critical thinking and good judgment in all professional situations and apply excellent project management skills. They must be comfortable with ambiguity.

Basic qualifications required for your success

• Bachelor's degree or equivalent experience
• 10+ years' experience providing direct senior-level administrative and project support
• Expert level in written and verbal communications skills
• Exceptional organizational skills and attention to detail
• Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
• Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
• Ability to multitask and prioritize several projects

Personal attributes that support your success

• You are service-minded and take great pride in supporting and enabling the work of others.
• You are helpful, a team player, and show respect while collaborating with others.
• You proactively anticipate and address team needs and maximize the efficiency of processes. When something is not working, you identify a new path forward.
• You are results-oriented and exercise sound judgment in your work. You deliver on what you promise and build trust with your colleagues.
• You are a lifelong learner who is inquisitive and solves problems.
• You are dedicated to achieving excellence and working with others to tackle the tasks at hand.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Salary Range: $90,000-$105,000

Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401 (k) retirement plan and paid time off.

About the Walton Family Foundation

The Walton Family Foundation is, at its core, a family-led foundation. Three generations of the descendants of our founders, Sam and Helen Walton, and their spouses, work together to lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. To learn more, visitwaltonfamilyfoundation.org and follow us onFacebook, Twitter, and Instagram.

The Walton Family Foundation is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.