Department Operations Assistant, Electrical and Computer Engineering

George Washington University

United States, D.C., Washington

Jun 20, 2025

I. JOB OVERVIEW

Job Description Summary:	The mission of the School of Engineering and Applied Science ( SEAS) of The George Washington University is to serve the global community by providing high-quality undergraduate, graduate, and professional educational opportunities and stimulating and promoting innovative fundamental and applied research activities. The Department of Electrical and Computer Engineering ( ECE) is seeking a Department Operations Assistant. This position reports to the Department Chair, and will serve as the receptionist for the department and assist staff and faculty. The Department Operations Assistant will deliver excellent customer service. Additional responsibilities include, but are not limited to: Provides administrative support to the Department Operations Lead, academic and administration support to the Chair, and Academic Support to the Faculty of the Department depending on the department priorities as identified by the Department Chair Serves as the first point of contact for all faculty, students, and guests of the Department and carries out receptionist duties as needed. Monitors and responds to inquiries received in the department's email inboxes. Updates and maintains course scheduling as well as prepares, distributes, and coordinates dissertation announcements and required examinations. Coordinates departmental events, seminars, and distinguished Lectures. Submits FixIt maintenance requests. Works closely with the department's student workers to create and organize department newsletters; and update the department's social media accounts. Arranges travel and accommodations for researchers, visiting scholars, faculty, and students. Handles event registrations for various engineering conferences. Submits expense reports. Works with international students on Visa and enrollment processes. Works with various labs and the department on student hiring of teaching assistants and/or researchers, etc. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/ GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	BS Degree is desired Event planning experience Marketing/social media management experience is preferred Strong oral and written communication skills Strong organizational skills Customer service experience Ability to multitask High proficiency in Microsoft Office Suite Experience in a higher education environment is desired Ability to create expense reports is preferred Solid understanding of enterprise systems (Oracle, Banner, EAS and Kronos) is desired
Hiring Range	$19.29 - $30.16
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	School of Engineering and Applied Sciences (SEAS)
Family	Administration
Sub-Family	Administrative / Operations
Stream	Service and Support
Level	Level 2
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40 hours
Work Schedule:	Monday through Friday 8:30 AM-5:00 PM with occasional evenings and weekends
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S013765
Job Open Date:	06/20/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.