Business Operations Lead, CQV

IPS is looking to hire a Business Operations Lead who will be responsible for leading and/or managing day-to-day business operations of the compliance organization to ensure efficiency, productivity and profitability.

Lead operational and financial support services for the IPS Compliance Group and project managers/directors. Interfaces with IPS accounting group, regional management, project managers, field personnel, support functions and other departments to facilitate successful project outcomes and corporate objectives.

Key Activities and Responsibilities:

Provide project management and controls oversight/support (50%):

• Assist Project Managers with project set up, cost controls, resource management, change management, tracking funding and burn rates, and invoicing support. Coordinate support from other departments as needed including procurement and legal.
• Create and help maintain deliverables and financial tracking for scope-based projects
• Lead regular project financial update meetings and/or coordinate project status reviews with project managers and escalate at risk projects to management.
• Facilitate consistent, complete and timely reporting for clients and internal parties.
• Independently manage seconded-services projects.

General department and corporate support including (30%):

• Read, understand and utilize the IPS SOPs for internal and project support
• Maximize department resource utilization
• Support department and corporate quality initiatives, process improvements.
• Ensure project compliance with applicable Master Service Agreements.
• Assist with contractor and vendor set up and SOWs
• Support oversight of test equipment maintenance, coordination, use and billings
• Assist in organization of department training sessions, meetings, events, etc.
• May develop project/client specific travel and living guidelines, and review and approve employee expense submissions per project/client requirements.
• Coordinate, initiate and/or lead regular department and/or project meetings.
• Provide general operational assistance as requested for department managers and staff

Proposals & Resumes (20%):

• Track and manage department sales / proposal activities in CRM system
• Assist or take lead in proposal development including working with Project Managers to define scope definition, attend bid meetings, development of hours and cost budgets, proposal presentations, editing and proofing proposal content, ensure compliance with master service agreements, etc.
• Must be self-sufficient and effectively work with limited to no supervision.
• Other duties as assigned.

• Bachelor's degree in Business, Engineering, Science or related field
• A minimum of 3, preferably 5, years of relevant experience.
• Demonstrated experience with Project Management Principles and Project Controls
• Proficiency with Microsoft Office applications and ability to work in other software applications such as Procore and other emerging technologies

Core Value Candidate Qualifications

• Must exhibit an entrepreneurial spirit by consistently seeking new opportunities to add value to the organization.
• Must strive for excellence in all aspects of job performance.
• Must approach their work enthusiastically with a contagious energy and drive that shows everyone they love what they do.
• Must display creativity and innovation by continually working to improve solutions, tools, methods and service delivery system.
• Must conduct oneself with an uncompromising commitment to the welfare of our clients and each other. Must act in an ethical, professional and respectful manner at all times.
• Must exhibit the ability to build and sustain long-term relationships of mutual value through teamwork.
• Must be driven to succeed and committed to goal attainment.
• Must communicate effectively with internal and external parties through all applicable methods.

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!