New

Administrative Assistant I

University of Texas at Dallas

$45,000.00 - DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan

United States, Texas, Dallas

Jun 24, 2025

Posting Details

Posting Number	S06462P
Position Title	Administrative Assistant I
Functional Title
Department	Callier Ctr Communication
Salary Range	$45,000.00 - DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Dallas
Position End Date (if temporary)
Posting Open Date	06/12/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	07/01/2025
Job Summary	Looking for a rewarding opportunity to work with children? Join our Callier Center Team! At the Callier Center, we create a warm, supportive learning environment for children from infancy through kindergarten. Our dedicated team focuses on nurturing each child's unique needs, whether in communication and language development, physical skills, emotional and social growth, or cognitive learning. We foster a community where children can communicate, play, and build friendships with peers with different hearing abilities, communication methods, and interests. Every day offers a chance to help children thrive in an enriching space. As a member of our team, you will provide vital education program office support by working closely with UTD departments, Callier staff, and families. Your responsibilities will include delivering excellent customer service, managing payroll, purchases, budgets, and related reports, as well as coordinating job postings, staff onboarding, and ensuring compliance with Child Care Licensing. You will also organize office filing and storage, oversee equipment and supply inventory, handle billing and accounting tasks, manage office security badges, and ensure adherence to the National School Lunch Program requirements. If you're passionate about supporting children's growth and want to be part of a caring and dynamic team, we'd love to hear from you!
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience	Preferred Education and Experience: Bachelor's degree in Accounting, Business Management, or a related field 2 years of office management experience, with a strong background in accounting Proficiency in Microsoft Office Suite, including Windows and Excel
Essential Duties and Responsibilities	Key Responsibilities: Facilitate the hiring process by submitting thorough background checks for prospective employees to ensure a safe environment. Efficiently manage the waitlist and enrollment of children, maintaining clear communication with families and staff. Prepare, organize, and maintain accurate and up-to-date records for both children and staff members. Oversee inventory management and procurement of necessary supplies to support smooth program operations. Accurately input data for the National School Lunch Program (NSLP) using pink sheets, ensuring compliance with program guidelines. Provide exceptional customer service by assisting parents with access credentials and badge issuance to the program.
Physical Demands and Working Conditions	Physical Demands and Working Conditions Must be able to: Sit, stand, lift (up to 40 pounds), stoop, squat, climb, run, bend, push/pull, hold, reach, twist, turn, walk, stretch, and get up/down from the floor Multi-task effectively Manage the demands of children, colleagues, parents, and guardians Demonstrate patience and emotional stability Maintain constant mental alertness and agility Maintain a positive outlook May be exposed to: Chemicals Smells and bodily fluids Illnesses and contagious diseases Hot and cold temperatures, UV rays, and sun exposure Noise and crying Fluorescent lighting Will use: Computer and iPad May use: Basic kitchen appliances and utensils Classroom toys and supplies Cleaning tools such as a broom, a mop, and cleaning supplies
Physical Activities
Working Conditions
Additional Information	Must have a negative TB test. Work Notice: Work will be performed on-site and in person. May use: Computer, IPOD IPad Basic kitchen appliances and utensils Classroom toys and supplies Broom/mop/cleaning supplies What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary	Please note: This position is based at the Callier Child Development Center, located at 1966 Inwood Rd, Dallas, TX 75235
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.