Principal Contracts Administrator

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Job Summary

Reporting to the Manager, Contracts, this is a member of the management team responsible to manage planning, operations, and day-to-day activities across all of the operating entities of an assigned portfolio of contracts with respect to complex federal, state, and local government contracts, grants, and commercial contracts. Identify, develop, and implement the entire range of contract formation, administration, and contract compliance policies and procedures. Coordinate the activities of Program contract managers and contract pricing staff in accordance with the FAR/DFAR, other agency supplements, and the rules/requirements of the AbilityOne Commission. Work closely with the Risk and Compliance functions to enhance overall contract management/compliance.

Primary Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.

• Craft, evaluate, and negotiate contractual and Grant documents covering a range of transactions. Make certain they are clearly written and that risks are appropriately minimized.

• Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts.

• Maintain records for correspondence and documentation in relation to established contracts and those in progress, input eSRS Subcontract reporting.

• Communicate and present information to stakeholders about all contract-related matters

• Monitor contracts for funding and rate compliance, coordinate close-out, extension, or renewals.

Additional Responsibilities

• Seek to resolve contract-related problems that may arise with other parties and internally.

• Initiate and maintain relationships with SourceAmerica, Government Contracting Officers, commercial contracting organizations, and suppliers to effect efficient contract renewal and modification.

• Manage and coordinate contract compliance with how operating units perform and function within the Government contractual policies such as FAR, DFAR, AbilityOne, and commercial laws, regulations, and other applicable guidelines.

• Partner with the Operating group, Business Development department, and all support functions to ensure that all areas of responsibilities are fully coordinated and carried out.

• Monitor and ensure compliance in a pro-active manner with FAR/DFAR, AbilityOne, and all related requirements at all levels of contracting/supply chain initiatives.

• Analyze, develop, and propose strategies to senior management.

• Implement new and revised corporate contract policy and procedures, including streamlined processes, templates, checklists, etc. related to the responsibilities of the contracts and subcontracts department.

• Work closely with Operations and the Business Development Department on proposal preparation and grant management.

• Provide responses to bids, proposals, and contract negotiations. Prepare requests for proposals for distribution to vendors.

• Provide support through full agreement life-cycle from contract award through closeout.

• Provide instruction of revised processes, policies, templates, etc. to functional team, centralizing and managing an electronic repository of all contractual documents for purpose of audits and senior leadership reporting. Develop a set of standard contracts for the company.

• Perform other responsibilities as assigned.

Qualifications: Education, Experience and Certification(s)

• Five (5) to nine (9) years' hands-on experience in US government, Department of Defense (DoD), and/or federal contracting required.

• Bachelor's degree required; master's degree preferred.

• CPCM certification is highly preferred.

• Experience with government approved procurement systems required.

Knowledge, Skills, and Abilities

• Strong analytical and critical thinking abilities.

• Possesses excellent persuasion, negotiation, and judgment.

• Formal training in contract management or certification in contracting/purchasing fields is preferred.

• Working knowledge of Pricing and/or Project Control MS office suite is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; reach with hands and arms; and talk or hear. The employee is occasionally required to walk and sit. The employee may occasionally lift or move products and supplies, up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

What We Offer - for Benefit Eligible Employees May Include:

Because ServiceSource hires the best people, we work hard to provide benefits that make their lives better, so we offer a comprehensive benefit program which features:

• Health coverage for you and your family through Medical, Dental, and Vision plans.

• Financial protection with 100% company paid Disability, Life, Accidental Death & Dismemberment insurance.

• A 403(b)-Retirement plan in which the company matches dollar for dollar on a generous percentage matching up to 3% of your contribution.

• Tax advantages through Flexible Spending and Health Savings accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars.

• To help you manage your work and life needs, we offer an Employee Assistance Program, Wellness Program, and Tuition Assistance.

• A generous paid time-off program in which the benefits increase based on your tenure with the company.

We are an Equal Employment Opportunity Employer, making employment decisions without regard to a person's race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.

PAY TRANSPARENCY POLICY STATEMENT:

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information