Facilities Supervisor

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Facilities Supervisor. The Facilities Supervisor is responsible for the efficient operation of the day-to-day facilities functions which may include, but is not limited to, oversight of the following: facilities and office maintenance, equipment/supply purchasing, mail and messenger services, duplicating services, facsimile services, catering, housekeeping, audio-visual needs, oversight of reception and secretarial support, finance, conference room coordination and set up and office moves. This position is also responsible for supervising, training, coordinating work assignments and establishing work schedules for the Office Services staff.

This position will reside in our Philadelphia office.

Key responsibilities of this position include:

• Establishes work schedules and coordinates work assignments.

• Oversees and coordinates all facilities service requests including but not limited to, purchase, delivery, storage and distribution of supplies, office space issues, case-, work- and file-rooms, furniture repair and replacement, key and lock repair and replacement, and repair and replacement of all non-Information Technology equipment and appliances (i.e. ice machines, water coolers, refrigerators, microwaves, etc.) and general repairs and maintenance of conditions throughout the office.

• Maintains physical space at it relates to conference room and special event set ups.

• Liaises with outside vendors and Morgan Lewis personnel to coordinate and supervise general and building maintenance services promptly with regard to housekeeping, heating, ventilation, air conditioning, carpeting, electrical, plumbing and furniture/fixtures.

• Coordinates with office administration, architects, general contractors and subcontractors with regard to capital improvement projects.

• Acts as primary liaison with building management, engineers, security and janitorial staff to ensure issues with office facilities are resolved in a timely manner.

• Maintains, monitors and coordinates repair of office security system, including but not limited to, cardkey management, scheduling of Holidays, scheduling of doors, routine backup systems, cardkey readers, motion detectors and electronic door locks.

• Acts as a liaison to supervise and coordinate office moves and space issues in collaboration with Practice Groups, Department Heads and Administration.

• Reviews and submits invoices for vendor payments.

• Oversee the receiving, sorting and delivery of all U.S. and interoffice mail and courier and messenger deliveries. Ensure mail/packages are delivered timely and efficiently.

• Establish routine intraoffice mail runs.

• Interacts with outside suppliers and vendors, including the U. S. Postal Service, overnight delivery services and local courier services to ensure quality service and to investigate and resolve problems.

• Maintains, operates, stocks, cleans and adjusts copying and fax machines.

• Replenishes paper, toner and other supplies and maintains usage records.

• Assumes responsibility for office supply inventory, ordering and receiving; review invoices for accuracy, prepare expense forms and submit for approval in accordance with Firm procedures.

• Work with vendors and building staff to coordinate general services for the office i.e. carpet cleaning, heating and cooling, electrical, etc. May participate in choosing vendors and evaluating supplies and services.

• Work with office management on the purchase of office furniture and equipment.

• Other projects as assigned.

Experience/Qualifications:

• High School Diploma and a minimum of 5 years of experience with at least 1 year in a supervisory role or, equivalent combination of education and experience.

To perform this job successfully, an individual must have a basic knowledge of / be proficient in the following software:

• Microsoft Office (Outlook, Teams, Word. Excel, PowerPoint)

• Adobe Reader/ Kofax Power PDF

• Facilities Maintenance / Work Order Systems

• Space Planning / Conference Room Scheduling Systems

• Building Security & HVAC Control Systems

• Order Processing Systems

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.