Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

About the role

The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast-paced role that involves numerous tasks requiring advanced organization and prioritization skills.

Position Responsibilities

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E-Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, NetSuite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi-annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintain employee communication boards.
• Greet site visitors/guests and manage facility sign in sheet.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or GED (General Education Degree).
• Minimum 4-year experience in an administrative role.
• Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Walking, standing, and/or sitting for extended periods of time
• Provide high level of customer service.
• Experience in waste or recycling industry a plus.
• Ability to use sound judgment and problem solve in a fast-paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast-paced environment.
• Ability to follow detailed oral and written instructions.

Physical Demands of the Role

• Ability to walk, stand, sit, and climb
• Ability to lift/carry 50lbs

Total Rewards

• Health Care Benefits - start 1st day of employment
• 401k - match up to 7%
• Paid Time Off (Vacation & Holiday)
• Paid Parental Leave
• Short-Term & Long-Term Disability Benefits
• Tuition Reimbursement
• Employee Referral Bonus

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

Attention Staffing Agencies & Search Firms

Reworld may sometimesselectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role)has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.