STAFF ASSISTANT

BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

CHICAGO DEPARTMENT OF AVIATION

Workforce Development

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Starting Salary: $66,612; Grade: B-13

Applications for this position will be accepted until 11:59 pm CDT on Thursday, July 10, 2025.

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

* Maintains all matters under the purview of the deputy commissioner; briefs and prepares the Deputy Commissioner for internal

and external meetings

* Conducts research and or gather information in response to requests by the Deputy Commissioner

* Works on special projects under the direction of the Deputy Commissioner

* Ensures that the Division office runs smoothly and efficiently on a daily basis; greets and escorts visitors at the Aviation

Administration Building (O'Hare Building 804); answers telephone calls from the Division's main line, empties the voicemail box and forwards voicemail messages to the appropriate department staff.

* Uses Microsoft Outlook and on a daily basis, prints and maintains the Deputy Commissioner's calendar; schedules meetings for

the Deputy Commissioner, Division staff, and Division consultants, reserves conference rooms, and manages meeting logistics

(including handouts; conference room telephone, computer, and projector setup; white board and markers; virtual meeting

web links; and conference call numbers)

* Uses Microsoft Word and portable document format ("PDF") reading software such as Adobe Reader, prepares and edits letters,

memorandum, and routing slips to relieve the Deputy Commissioner and Division staff of clerical functions. Scans the final documents as PDF files

* Uses Microsoft Excel, creates spreadsheets for Division staff

* Completes training classes required by the City and Department

Additional duties may be required for this position.

LOCATION: 10510 West Zemke Road

DAYS/HOURS: Monday - Friday; 8:30 am - 4:30 pm

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma/degree at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a universal assessment as part of the interview. The interviewed candidate possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor