New

Property Coordinator

Vaco
$26.00 - $28.00 / hr
401(k), retirement plan
United States, California, Irvine
Jul 12, 2025
Vaco is partnering with a well-established commercial real estate team to find a skilled and proactive Property Coordinatorto join their growing team on a temporary basis. This is an exciting opportunity to support day-to-day operations of a commercial property, collaborate with key vendors and tenants, and ensure smooth, efficient building management. Key Responsibilities: Tenant Relations: Serve as a primary point of contact for tenant needs and inquiries Support positive tenant relationships to promote satisfaction and retention Ensure tenant compliance with building rules and regulations Financial Administration: Assist with rent collections and track payment delinquencies Process late fees and assist in managing expenses Input and code invoices accurately and promptly Vendor & Staff Coordination: Assist with oversight of third-party contractors (engineering, security, janitorial) Maintain vendor and tenant files, insurance certificates, and service contracts Coordinate procurement and contract administration Building Operations: Conduct regular property inspections to maintain optimal performance Coordinate maintenance, alterations, and reconditioning projects Maintain and oversee online work order system and tenant billbacks Support tracking of construction and tenant improvement expenses Administrative Support: Provide office support: answer phones, handle mail, order supplies Maintain and update building contact lists, materials, and reports Help prepare property budgets and financial documentation Coordinate tenant events, conference room bookings, and other special projects Qualifications: 2+ years of experience in property management or commercial real estate preferred Strong organizational and communication skills Ability to manage multiple priorities in a fast-paced environment Professional demeanor with a customer-focused approach Proficient with MS Office and property management systems (Yardi or similar a plus) Detail-oriented and resourceful self-starter Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.