Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Manage the operational day to day facility responsibilities for the site including subcontractor coordination, space management, managing associated budgets and ensuring adherence to all client policies and processes, manufacturer requirements/guidance, all local, state and federal laws and regulations with respect to the operation of the sites.
• Ensure site waste, energy and water management is handled in accordance with client standards, all local, state, and federal laws and regulations and ISO 14001:2015 standards.
• Implement and ensure all client health and safety policies and fire safety policies are being followed at the site(s)
• Act as a primary point of contact for any facilities issues.
• Develop and implement innovative programs and processes that reduce short and long term operating costs and increase productivity
• Assist with planning and execution of building projects and renovations
• Support and encourage the use of Corrigo for work orders and preventative maintenance management.
• Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures
• Meet or exceed site Key Performance Indicators (KPI's); monitor Service Level Agreements (SLA's) monthly to identify potential challenges and plan corrective actions accordingly
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices
• Implement and monitor team safety practices, ensure compliance with local codes and regulations and Jones Lang LaSalle operations standards
• Demonstrate strong collaboration and teamwork within the account team, by including driving the development and implementation of IFM best practices and innovations
• Manages vendors daily; evaluates and tracks performance to KPI's.
• Undertake and lead initiatives to increase and improve service delivery considering both cost and quality
• Responsible for ensuring the site is operational from a facility perspective within areas of accountability
• Development and tracking of corrective action plans regarding service delivery
• Participate in site Crisis Management Team
• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
• Assist with the development and implement the annual management plan for the buildings within the area
• Schedule preventative maintenance and respond to emergency or urgent maintenance calls
• Conduct daily walk-throughs and report facilities-related problems - ex. dirty carpet, missing supplies
• Coordinate with Facility Manager to ensure contracted services are completed
• Assist with furniture delivery, disposal and maintain organized storage spaces
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices
• Provide support to an additional local site in Ft. Collins. CO
• Escort vendors through space as necessary
• Escort and supervise suppliers while working on-site.
• Other duties as assigned

Project Management Support

• Manages vendors daily; evaluates and tracks performance to KPI's.
• Undertake and lead initiatives to increase and improve service delivery considering both cost and quality
• Responsible for ensuring the site is operational from a facility perspective within areas of accountability
• Development and tracking of corrective action plans regarding service delivery
• Participate in site Crisis Management Team
• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
• Assist with the development and implement the annual management plan for the buildings within the area

Facility Program Support

• Sustainability
  • Assist monitoring of sustainability projects and activities with Program Manager to ensure they arehandled in accordance with Airbus Group standards, all local, state and federal laws and regulations
  • Collect and track key data related to sustainability
  • Review Environmental Roadmaps with site FM leads (Quarterly)
  • Record monthly environmental data to applicable reporting systems
• Corrigo (Work Order Management Tool)
  • Monitor compliance usage for facilities teams preventative and recurring maintenance schedules.
  • Surveillance of tool and provide improvement feedback to Manager
  • Collect and report data points to leadership
  • Assist with deployment of communications, trainings, documentation, tools, governance
• ISO 14001:2015
  • Assist monitoring of site waste, energy and water management with Program Manager and ensure is handled in accordance with ISO 14001 standards
  • Collect and track key data related to ISO14001
  • Aid internal/external audit teams for compliance of ISO 14001

Education/training

• Bachelor's degree or combination of education and experience

Years of relevant experience

• 3+ years of industry experience either in the corporate environment, third party service provider or as a consultant
• 2+ years managing project requirements

Skills and knowledge

• Knowledge of current industry trends, best practices and technology
• Strong facilities knowledge of mechanical equipment and equipment maintenance
• General knowledge and understanding of facilities-related regulations
• General knowledge and understanding of workplace health and safety and fire safety program management, recordkeeping, and related regulations and compliance standards / OSHA
• Knowledge and successful application of project management practices
• Strong ability to listen and communicate effectively (verbal and written)
• Outstanding organizational and time management skills
• Proficient using common business applications (Google G-Suite, Corrigo CMMS, PDF)
• Outstanding Internal and External customer service skills
• Experience with ISO 14001:2015 Standards is preferred

Other abilities

• Demonstrated client relationship management skills
• Strong presentation development skills

Physical work requirements and work conditions

• Office environment. Some walking. Some lifting (<35lbs).

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.