Resource Coordinator

Oceaneering Marine Services Division (MSD) has over 30 years of experience providing full-service submarine and surface ship repairs supporting maintenance and alterations aboard commercial and U.S. military vessels. We are SUBSAFE and DSS-SOC certified and perform high-consequence maintenance on assets that operate in demanding environments.

Oceaneering Aerospace and Defense Technologies (AdTech) delivers solutions that enable humans to work safely and effectively in harsh environments - from underwater to the outer reaches of space. Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers' challenges - from routine to extreme. Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets. Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

The Resource Coordinator position is responsible for providing administrative support to the Resource Department.

SCOPE

Expectations of this function are:

• Self motivated, focused individual with strong attention to detail and high ethical standards.
• Strong familiarity with various word processing and data base software.
• Ability to interface and work as part of team of managers, trades and technical personnel.
• Strong organizational skills.
• Ability to synthesize diverse information (technical, schedule) and exercise good judgment.
• Ability to maintain confidentiality when exposed to personnel information is a must.

• Comply with OII-MSD company policies, safety requirements and Core Values.
• Schedule and manage travel for MSD personnel. Duties include:
• Initiate, coordinate, audit, justify, and process travel for personnel
  Ensure contact information, passport status, and travel preferences for employees is up to date
  Maintain files and records to interact with annual internal and external audits
• Enter, submit and track employee expense reports.
• Prepare and issue End-of-Job Performance Appraisal Reviews (EOJ PAR) and associated Systems/Components Skill Sets, for all Production Trades and Apprentices to their Supervisors. These PARs and Evaluations are also used to document Quarterly evaluations for those personnel assigned to long-term projects.
• Prepare and issue End of Job Performance Appraisal Reviews and associated System/Components Skill Sets, for all Production Supervisors to their Project Managers. These PARs and Evaluations are also used to document Quarterly evaluations for those Supervisors assigned to long-term projects.
• Track and ensure EOJ PAR's for Trades, Apprentices and Supervisors are completed and signed prior to the end of the job and are returned to Resources prior to job completion.
  Proof and forward all completed EOJ PARs to the Resource Manager and Human Resources for review, and place a copy in the individual electronic personnel folders.
• Maintain Craftsmen/Supervisor Skills Matrix, utilizing the Systems/Component Skill Sets, for each trade function. The Skills Matrix is to be used in facilitating the assignment of craftsmen and supervisors to projects with the proper skills balance to ensure successful job completion. It is also used to help determine training needs so that craftsmen and supervisors can be assigned to projects that will increase their knowledge and proficiency.
• Administer the OII-MSD Safety Shoe, Prescription Safety Glasses and Coverall programs, maintaining accurate files of employee names and dates if issue.
• Maintain the Resource Manager Contact Information file, documenting current phone numbers, passport information and travel preferences.
• Compile and forward weekly timesheets for Temporary Labor employees to their companies to insure accurate timekeeping and invoicing.
• Assist with reviewing and entering employee expense reports into PeopleSoft.
• Provide assistance to the Training department as required.

OTHER DUTIES AS ASSIGNED:

• The above list is only a representative sample of what the Resource Coordinator may be asked to do. The Resource Coordinator may perform other special projects or duties as required to support business needs.

EDUCATION:

• High School/GED with additional education preferred.

EXPERIENCE:

• 1-3 years experience working as administrative support.

KNOWLEDGE:

• Strong computer skills. Working knowledge of MS Word, MS Excel, MS PowerPoint and MS Project.
• Power BI and Peoplesoft experience is a plus.
• Excellent verbal and written communication skills.

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors.

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.