Administrative Assistant

Job Title: Administrative Assistant

Location: Barnabas Health Medical Group

Department: Administration

Req#: 000202272

Status: Full-Time

Shift: Day

Pay Range: $58,929 to $98,128 per year

Pay Transparency:

The above pay range reflects the anticipated per year salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Assistant will assist in the coordination and the flow of communications into and out of the Administration department in order to help manage the office operations and to provide administrative and secretarial support to the Senior Leadership team.

Qualifications:

Required:

• High School Diploma or GED equivalent
• At least two years of Executive/Secretarial experience in an office setting within a large institution
• Excellent administrative skills, including written and verbal communication skills
• Strong interpersonal relations
• Knowledge of computers required; Microsoft Word, Access, Outlook, Excel, & PowerPoint

Preferred:

• Post-secondary courses in business or secretarial school desirable
• Direct knowledge of hospital procedures preferable
• Typing speed 60-80 wpm

Scheduling Requirements:

• Shift Working: Monday Friday
• Day Shift: 9:00AM-5:00PM
• Full-Time, 40 Hours Per Week

Essential Functions:

• Ability to work in a fast-paced environment requires the need to be highly organized and change course immediately while maintaining a positive attitude and strong work ethic.
• Administrative point of contact between the executives and internal/external clients/vendors
• Assist in filing project manager paperwork, if workload permits
• Create PeopleSoft Requisitions for Project Managers /invoices for requisitions and follow up of payment.
• Investigate the monies left in POs for invoice purposes, Invoices for Capital (POs/Follow Up on Invoice status/check requests)- resolve discrepancies
• Must have the ability to effectively Multi-task, Prioritize and take the initiative
• Responsible for maintaining daily calendar, create and coordinate meetings/documentation
• Strata Upload documents, Capital Budget Sheets, enter new users, Export Reports from Strata for Capital Information, Confirm Strata is integrated with PeopleSoft on some of the entries

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer