Administrative Assistant

Job Title: Administrative Assistant

Location: Toms River West (TRW)

Department Name: Ambulatory Clinic

Req #: 0000205777

Status: per hour

Shift: Day

Pay Range: $17.32 - $24.46 per hour

Pay Transparency:

The above reflects the anticipated per hour wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Performs a variety of administrative and secretarial functions for the Directors of Outpatient Operations.

CSH is the nations leading provider of inpatient and outpatient care for children from birth to 21 years of age facing special health challenges - from chronic illnesses and complex physical disabilities like brain and spinal cord injuries, to developmental and behavioral issues like autism and mental health,

Qualifications:

Required:

• High school diploma

Preferred:

• Associates degree or higher

Certifications and Licenses Required:

• N/A

Scheduling Requirements:

• Full Time Day
• Monday - Friday
• 8am - 4:30pm

Essential Functions:

• Completes system access request for new employees when needed; Assists with onboarding new employees in absence of supervisor or site lead
• Assists with general site and department orientation; maintains required documentation to HR and Education manuals
• Coordinates Director calendars
• Plans, organizes and prepares materials in support of Associate Directors daily activities
• Schedule meetings and arrange for rooms
• Coordinates meeting agendas, takes minutes and disseminates information to key stakeholders
• Ownership of operational processes across all sites for consistency
• Supports regulatory for on-site postings, environment of care, and building cleanliness
• Assists with obtaining and organizing data as requested
• Assists with ordering of supplies, maintains budgeting spreadsheets, provides information as requested to directors in terms of spending
• Completes work orders as requested, monitors completion
• Reviews and disseminate Press Ganey surveys to teams
• Answer telephone, screen calls, take messages and provide information according to established policies
• Respond to calls and,visits from staff, patients, families and public
• Deals discreetly with sensitive, confidential information
• Assists with construction and expansion projects
• Handle incoming and outgoing mail
• Answer routine inquires
• Coordinates assigned projects, including monitoring, following-up and communicating with all related parties
• Establish office systems, maintains files
• Completes tasks and provides coverage as required

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer