Administrative Assistant

Job Title: Administrative Assistant

Location: System Business Office

Department Name: Executive Support

Req #:0000204749

Status: Salaried

Shift :Day

Pay Range: $62,476.00 - $88,248.00, Annual

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

RWJBarnabas Health is searching for an experienced, reliable and task-oriented Administrative Assistant.

The Administrative Assistant will provide high-quality administrative and clerical assistance to the leadership in the Financial Services department and will be responsible for performing several administrative duties.

To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

This is an excellent opportunity to join a growing company with competitive compensation.

Essential Functions

• Coordinate communications for leadership, including taking calls, greeting visitors, responding to emails, managing calendars, and interfacing with internal and external customers
• Prepare internal and external corporate documents as needed
• Schedule and organize meetings and appointments and manage travel itineraries as appropriate
• Maintain an organized system of paper and electronic documents
• Uphold a strict level of confidentiality
• Research data to prepare documents for review and presentation
• Help prepare for meetings
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Read and analyze incoming memos, submissions, and distributing them as needed
• Perform office duties that include ordering supplies, managing a records database, and timekeeping
• Open, sort and distribute incoming faxes, emails, and other correspondence
• Provide general administrative support

Job Requirements:

• Proven work experience as an Administrative or Executive Assistant; minimally 3 years
• Associate s degree in business or related field required; Bachelor s degree preferred
• Knowledge of office procedures
• Solid experience with office management systems and MS Office
• Familiarity with online calendars and cloud systems
• Experience using office equipment
• Possess strong organizational and communication skills, via phone, email and in-person
• Demonstrates a high level of expertise in word processing, spreadsheet, presentation and desktop publishing software in the creation and preparation of operational reports, presentations, letters and other documents and correspondence as needed
• A high level of proficiency in the Microsoft Office environment is essential
• Ability to work effectively in a fast-paced environment and prioritize/coordinate challenging projects, meetings and other activities as necessary
• Strong technical knowledge of hardware, personal computer, PC peripherals and copy machinery and software i,e: MS Office/MS Outlook
• Ability to troubleshoot and assist staff members with most information technology technical difficulties, including various software applications and hardware PC and Audio/visual equipment

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job
• Duties, responsibilities and activities may change at any time with or without notice

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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