Business Operations Coordinator

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design

• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are adding a Business Operations Coordinator to our growing Enterprise Client Strategy to provide excellent administrative support. You will be an essential member of a warm and welcoming team, making everything run like clockwork. Additional responsibilities include:

Key Responsibilities:

Support Business Operations Manager, Ent BDD and AMs to plan, organize, and execute various projects and ECS initiatives

• Coordinate and communicate with internal or external stakeholders, such as staff, clients, vendors, or partners, to ensure smooth and efficient delivery of the projects or events.
• Monitor and track the progress, performance, and outcomes of the projects or events, and report any issues, risks, or changes to the management or relevant parties.
• Prepare and maintain the documentation, records, and reports of the projects or events, such as SOPs, planning documents, meeting minutes, One Notes, etc
• Perform other administrative or clerical duties as assigned by the management or supervisor.

General ECS

• Champion Enterprise Client Strategy processes and procedures to enhance business productivity throughout McKinstry.
• Evangelize SharePoint and help establish and maintain consistency with SharePoint use, including auditing and updating documents and sites as required.
• Maintain accurate records for expense reconciliation for ECS Directors.
• Monitor the ECS mailbox for calendar invites and declines, advancing as needed to Account Management Biz Ops or Biz Ops Manager. Actively monitor calendar for conflicts and low attendance/rescheduling.
• Support the Business Operations Manager & Team in the design and implementation of automation tools that enable the team to scale effectively, maintain high integrity of crucial infrastructure data, and empower quick decision making through data analysis.
• Serve as back-up to other Business Operations teammates as needed.

Enterprise Led Account Management

• Scheduling, including insuring recording, minutes and copilot are processed for Enterprise account management meetings. Distributing prep notes, taking notes during meetings, managing OneNote and issuing follow up action items.
• Assist in preparing data, metrics, and collateral for enterprise account management meetings.

What You Need to Succeed at McKinstry

• Strong attention to detail, time management, and follow through.
• Demonstrated proficiency with Microsoft Office and associated power platforms; MS Teams (advanced), MS Excel (advanced), Power Automate (proficient).
• Is experienced with Salesforce
• Is passionate about helping others
• Enjoys meeting and interacting with many people
• Can manage multiple projects and deadlines concurrently

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $23.00-$33.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.