Administrative Coordinator

University of New Mexico
Hourly: $19.56 - $26.58
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Aug 08, 2025
Requisition ID req34146 Working Title Administrative Coordinator Position Grade 10 Position Summary The University of New Mexico Health Sciences Center (UNMHSC) Clinical and Translational Science Center (CTSC) is seeking a detail oriented, results-driven individual to join our team as an Administrative Coordinator. The mission of the UNMHSC CTSC is committed to bettering health by streamlining science, transforming training environments, and improving the conduct, quality, and dissemination of research from laboratories to clinical practice, and out into the community. The Administrative Coordinator duties and responsibilities will be: Coordinating complex travel arrangements Managing office purchases and tracking expenses Scheduling executive calendars, retreats, workshops, and events Reserving and coordinating use of conference rooms and complex schedules for parking reservations Processing payroll for department Writing and updating Standard Operating Procedures (SOPs) Managing daily office operations and supporting special initiatives and events Compiling and analyzing data, generating internal reports, and supporting leadership communications Assisting in the preparation of high-quality departmental presentations using advanced Microsoft PowerPoint skills. The individual will hold a pcard and be responsible for ordering supplies and materials, process POs and assist with other financial activities for the CTSC. Performs miscellaneous job-related duties as assigned. TERM APPOINTMENT; FUNDING AVAILABLE THROUGH 06/30/2026; CONTINUANCE BEYOND THAT DATE SUBJECT TO AVAILABILITY OF ADDITIONAL FUNDING. The UNM CTSC has over 35 years of continuous funding as a well-established NIH FUNDED research center. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications High level competency in computer usage including Adobe, Acrobat, Zoom and MS Office Suite (MS Word, Excel, Powerpoint, Teams & Access) Strong attention to detail Experience providing administrative support Excellent telephone etiquette Experience working in Higher Education Experience working at the UNM Health Sciences Center Experience with UNM Banner Finance High level competency in Smartsheet Experience with scheduling/calendaring Experience entering payroll through PHATIME Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department CTSC Administration Gen (672B) Employment Type Staff Staff Type Term - Full-Time Term End Date 06/30/2026 Status Non-Exempt Pay Hourly: $19.56 - $26.58 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 8/18/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Cover Letter, Resume, contact information of 3 professional references. ALL 3 MUST BE INCLUDED IN YOUR APPLICATION TO BE CONSIDERED FOR THE POSITION. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.