Non-Exempt Temporary or Casual - Education Program Assistant

The Department of Psychiatry & Behavioral Sciences is seeking a temporary, full time, Education Program Assistant to provide essential administrative and clerical support during a period of staff leave (approximately 2 months).

This role will primarily support the Undergraduate Medical Education (UME) program, with additional responsibilities supporting Graduate Medical Education (GME) operations and the broader education team. The ideal candidate is organized, adaptable, and able to manage time-sensitive tasks with minimal supervision.

This is a hybrid position - must be available to work on-site at least 1 day per week; additional in-person support may be required based on team needs. Office located on the West Bank of the University of Minnesota Campus.

Responsibilities:
*Coordinate logistics for medical student rotations, including onboarding, evaluations, and schedules
*Serve as a point of contact for UME-related inquiries
*Maintain records and documentation per UME standards and timelines
*Provide scheduling, communication, and data tracking support for GME programs as needed
*Respond to shared inboxes and assist with general office operations
*Support document preparation, filing, and event coordination

All required qualifications must be included in the application materials

Required Qualifications:
*High school diploma or equivalent
*Previous experience in administrative or clerical support
*Strong communication, organization, and attention to detail
*Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
*Ability to handle confidential information with discretion

Preferred Qualifications:
*Experience in medical education or academic administration
*Familiarity with systems such as MedHub, E*Value, or Canvas
*Ability to work independently and prioritize tasks effectively in a fast-paced environment

Pay Range: Salary range is $26.00-$29.00 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).