UTS - Administrative Assistant at UNC Chapel Hill

North Carolina State University

$20.00 / hr

United States, North Carolina, Raleigh

Aug 07, 2025

Position Information

Posting Number	PG195372TM
Position Number	48BTD04
Position Type	Temporary
Essential Job Duties	The Administrative Assistant plays a vital role in supporting the day-to-day operations of the academic area, serving faculty, students, and affiliated personnel with a wide range of administrative needs. This position provides direct support to the Area Chair, including managing calendars, scheduling meetings, coordinating conferences and events, assisting visiting faculty and scholars, and preparing communications on behalf of the academic area. As a key representative of the academic area, the Administrative Assistant acts as a liaison between the Area Chair and various internal and external stakeholders-including faculty, academic programs, and the Kenan-Flagler Business School Dean's Office. The position is also responsible for overseeing essential business functions such as developing and maintaining the area's annual budget, processing invoices and reconciliations, managing procurement, and ensuring the effective stewardship of area resources. In addition, this role supports the academic mission by coordinating classroom scheduling, updating course and curriculum information, and managing departmental teaching assistants and student employees to ensure smooth and effective program delivery.
Is Time Limited	Yes
If Yes, Appointment Length	3-6 Months
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Administrative Assistant at UNC Chapel Hill

Requirements and Preferences

Work Schedule	30 hrs/week
Other Work/Responsibilities
Minimum Experience/Education	- High School Diploma
Department Required Skills	Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple responsibilities efficiently. Excellent written and verbal communication skills, including the ability to draft professional correspondence and communicate effectively with diverse internal and external stakeholders. Customer service orientation, with a professional and proactive approach to supporting faculty, students, and visitors. Attention to detail and accuracy, particularly when managing budgets, invoices, and scheduling logistics.
Preferred Years Experience, Skills, Training, Education	Familiarity with university systems and tools, such as Concur and/or other UNC specific tools. Working knowledge of basic accounting principles and experience using financial management systems to process transactions, manage budgets, and generate financial reports.
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$20.00 per hour

Recruitment Dates

Job Open Date	08/07/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/221912

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.