Administrative Assistant

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you "Dare to Grow" with us?

YOUR ROLE

Responsible for providing administrative and clerical support to senior management andexecuting confidential, complex and sensitive matters. Models and acts in accordance with our guiding principles and core values.

WHATARE YOU GOING TO DO?

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  Perform a broad range of administrative and clerical functions of a confidential or specialized nature on a regular basis. Prepare, compose and initiate accurate and timely correspondence, memoranda, presentation material and reports.

  
  
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  Coordinateresources and obtain information for special projects and assignments.

  
  
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  Coordinate and schedule meetings, conferences and appointments. Coordinate and maintain department calendar. Answer routine telephone calls, providing information to callers, including senior management and key external sources.

  
  
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  Manage information; organize and maintain paper and electronic files, ensuring files are updated and maintained on a weekly basis. File paperwork and maintain filing system.

  
  
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  Process incoming and outgoing correspondence for postal mail and email.

  
  
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  Coordinate and/or facilitate travel arrangements. Process and/or prepareexpenses reports for senior management.

  
  
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  Perform various special projects as needed.

  
  
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  Maintain a high level of professionalism and confidentiality.

  
  
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  Perform other duties as assigned.

  
  

WHAT ARE WE LOOKING FOR?

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  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals.

  
  

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  PC literate. Advancedproficiency in Microsoft Office, internet, web-based and job specific software applications.

  
  

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  Accurate typing skills and/or data entry skills. Basic math skills.

  
  

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  Capable of communicating and interacting effectively with multi-functional and diverse backgrounds and ability to effectively present information and respond to questions from management, employees, customers and vendors. Excellent oral communications skills.

  
  
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  Organizational skills and the ability to prioritize in demanding environments with tight deadlines.

  
  
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  Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity).

  
  
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  Ability to produce error-free documents from rough draft involving a standard business vocabulary, or a limited range of specialized recurrent terminology. Skilled in the creation of spreadsheets,reports, charts, and graphs.

  
  
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  Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills. High degree of integrity and the ability to maintain confidentiality.

  
  
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  Knowledgeable of company policies, practices and operations.

  
  
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  Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills. Ability to display a strong sense of urgency and good judgment.

  
  
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  Ability to work well in a team environmentand manage through conflict with a positive, flexible attitude and sense of humor. Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self-interest. Balance team and individual responsibilities.

  
  
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  Must be able to read, write and speak English fluently.

  
  

Minimum:

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  High School Degree or GED.

  
  
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  Minimum3 years relatedexperience.

  
  

Preferred:

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  Minimum1 year industry experience.

  
  

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you'd like to work for one of the top Logistics providers in the world then let's work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job

#LI-JS1

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.

Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.

Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.

401(k) with company match.

Flexible Paid Time Off programs including company paid holidays.

Tuition reimbursement program.