Receptionist

U.S. Facilities, Inc., a consolidated facility management service company, is seeking a Receptionist in Cupertino, CA 95014. The Receptionist will operate in a dynamic, rapidly changing environment requiring flexibility, adaptability, collaboration, initiative, and excellent organizational and problem-solving skills.

The ideal candidate will be experienced in handling a wide range of support tasks and enjoy the challenge of assisting executives. The role requires interacting with staff at all levels, sometimes under pressure, while maintaining a prominent level of professionalism. Necessary skills include attention to detail, strong written and verbal communication, exercising a high level of confidentiality, and strong decision-making ability. The role is ideal for someone looking to grow their career within a global company.

Candidate Profile:

* Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks

* Critical thinker; demonstrates outstanding judgment and problem-solving capabilities

* Flexible "can do" attitude; able to adapt and reprioritize to shifting or competing priorities

* High level of judgment and discretion related to sensitive and confidential information

* Strong organizational skills and attention to detail

* Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks

* Critical thinker; demonstrates outstanding judgment and problem-solving capabilities

* Flexible "can do" attitude; able to adapt and reprioritize to shifting or competing priorities

* High level of judgment and discretion related to sensitive and confidential information

* Strong organizational skills and attention to detail

* Proficient written and verbal communication skills

* Strong interpersonal skills; "ambassador" to both internal and external stakeholders

* Ability to work independently and as part of a dispersed team

* Motivated by working in a fast-paced, dynamic environment

* Stays current on and easily adopts to new technology

* Willing to work outside of normal business hours when necessary

* Maintain confidentiality when handling executive matters

Responsibilities:

• Managing the Reception Desk
• Point of contact for all visitors and vendors: register, greet, alert host
• General employee support
• Arrange incoming/outgoing mail with various shipment services
• Oversee meeting room bookings proactively resolving capacity issues
• Reserve/set-up meeting rooms for executive & VIP meetings