Project Coordinator II

SUMMARY

This is a fast-paced position where the coordinator plays a key role in supporting engineering project teams by managing workflows, coordinating resources, and ensuring deliverables meet quality, budget, and schedule expectations. This role requires strong organizational skills, the ability to juggle multiple priorities, and the initiative to take ownership of project coordination tasks. The PA will collaborate closely with Project Managers, team leads, and other disciplines, while progressively developing leadership and client management skills. This role also encompasses a breadth of industry terminology in land development.

KEY RESPONSIBILITIES-General Skills and Core Duties

* Identify and raise issues to Senior PMs or Firm Leaders with resource sharing, observed conflicts and/or generally advise on project and team progress

* Track key deadlines and communicate clearly with Project Team the critical path items,

* Maintain project tracking tools, and raise issues

* Coordinate all aspects of project team for critical agency submittals and responses

* Track project performance to meet budgetary objectives and make adjustments to project constraints based on financial analysis

* Prepare essential correspondence such as letter proposals, change orders, City response letters, meeting agendas, meeting minutes, memos, and emails

* and other project-related documents.

* Research related to project location, jurisdictions and fees, proposals, project reports, applications, and submittal requirements.

* Coordinate/Schedule meetings and all aspects of set up for food and presentations.

* Provide support for multiple concurrent projects and coordinate all team members to keep workflow on track

* Collaborate with marketing on RFPs/RFQs and proposal content.

* Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

* Assist team leads in tracking revenue goals and progress.

* Represent PA responsibilities during design and team meetings.

* Mentor and train entry-level PAs; delegate tasks to interns/junior staff. Perform basic QA/QC review of plans prior to submittal.

* Independently coordinate with planning and zoning departments to confirm submittal requirements.

* Prepare feasibility and due diligence reports in collaboration with PMs.

* Assist in coordinating Business Development meetings and tracking progress; participate in territory or department-specific quarterly meetings.

* Set and work toward development goals in Project Management, Employee Management, and Client Management.

* Other duties as assigned.

EDUCATION/EXPERIENCE

* Bachelor's Degree in Business or related field, or a minimum of 2 years of equivalent experience.

* 2-5 years' experience as a lead project coordinator or assistant project manager position with both

project and team management.

* Experience with engineering, real estate development or construction services firms is preferred.

* General knowledge of computers, Microsoft office, Adobe, Internet, Bluebeam, etc.

* Experience with SmartSheet software's collaboration, MS Project and/or other similar time management tools

* Experience with process improvement and PMP Certification a plus.

* Experience building and maintaining relationships with PM's, Staff, Clients, Agencies, etc.

* Ability to represent the company and interact well in various business and social settings with all types of people in a mature and professional manner.

* Familiarity with project budgets, WIPs, and cost control principles.

* Ability to work independently while supporting multiple PMs and teams.

* Strategic, analytical skills and "out of box" thinking.