Property Management Administrator

Company Overview

Cabot Properties is a leading international private equity real estate investment firm specializing in logistics and industrial properties. With a strategic focus on high-growth, global gateway markets, we invest in, develop, and operate modern distribution facilities that power global commerce.

For more than 35 years, we have delivered value on behalf of our institutional investors through disciplined investment strategies and deep expertise. Our global footprint spans the United States, United Kingdom, Europe, and Asia Pacific, where we have built a strong reputation as a trusted partner in the logistics real estate sector.

To date, Cabot has invested over $17 billion in logistics real estate, managing a portfolio of more than 1,750 properties encompassing 243 million square feet and serving over 4,300 tenants. Our scale, experience, and commitment to operational excellence position us as a long-term industry leader in one of the most dynamic segments of commercial real estate.

Job Summary

We have an exciting opportunity for a Property Management Administrator in our New Jersey office. This individual will provide high-level administrative and operational support to the Property Management team while delivering exceptional customer service to tenants and vendors. Responsibilities include supporting day-to-day property operations, assisting with budgeting and capital expenditures, coordinating tenant communications, and managing key administrative processes. The role requires strong organizational, communication, and problem-solving skills, as well as the ability to balance multiple priorities in a fast-paced environment.

Key Responsibilities

Tenant & Vendor Relations

• Serve as a primary point of contact for tenants, ensuring requests are handled promptly and with a high level of service.
• Coordinate utility transfers, new account setup, and issue resolution for assigned properties.
• Manage tenant and vendor Certificates of Insurance (COIs) in compliance with company standards.
• Draft and distribute tenant notices as needed and support collections of accounts receivable.

Property Operations & Administration

• Review and process invoices, input appropriate coding, and route for Property Manager approval.
• Maintain and monitor the work order system to ensure timely resolution and customer satisfaction.
• Assist in preparing bid summaries, drafting service agreements and uploading completed documents, as required.
• Track insurance and vendor compliance in line with company requirements.

Financial & Transaction Support

• Support property operating budgets and capital expenditure tracking.
• Assist with due diligence requirements related to property acquisitions and dispositions.

Team Collaboration

• Provide administrative and organizational support to the Property Management team.
• Maintain accurate files, records, and reports to ensure compliance and operational efficiency.

Qualifications & Experience

• Prior experience in property or building management, including customer service and administrative responsibilities, preferred.
• Proficiency in Microsoft Office Suite; MRI experience strongly preferred.
• Excellent verbal and written communication skills.
• Ability to engage professionally with tenants, vendors, and internal stakeholders.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Self-motivated team player with initiative and problem-solving ability.
• Bachelor's degree in Finance, Real Estate, Business Management, or related field preferred.

Work Environment & Travel

• Hybrid work model based primarily in a professional office environment.
• Ability to remain in a stationary position (e.g., seated at a desk) for extended periods.
• Approximately 90% of duties require computer use.
• Must be able to exert up to 20 lbs. of force occasionally for filing or office tasks.
• Limited travel may be required.

Equal Opportunity Statement

Cabot Properties is an equal opportunity employer committed to creating an inclusive and respectful workplace for all. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, pregnancy, marital or civil partnership status, veteran status, or any other characteristic protected by applicable laws. We believe that diversity, equity, and inclusion are essential to our success, and we strive to foster a culture where every team member feels valued, respected, and empowered to contribute fully.