Student Clerkship Coordinator

The Student Clerkship Coordinator for the Medical Student Programs is a professional in the administration and management of medical student program who applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively administer the medical student program in the Department of Family and Community Medicine.

The Student Clerkship Coordinator utilizes knowledge of medical education to analyze problems and issues of diverse scope and recommends solutions. The Student Clerkship Coordinator is expected to formulate strategies to administer policies, processes, and resources in coordination with the Directors and Education Programs Manager. The Student Clerkship Coordinator applies acquired skills, process, and policy knowledge to support professional health education program learners, and coordinates program operations, which include teaching and learning activities, projects related to the program administration, program curriculum, learner scheduling, maintaining databases.

The Student Clerkship Coordinator directly supports the Directors and Education Programs Manager. The Student Clerkship Coordinator will be instrumental in the growth of our Family and Community Medicine longitudinal curricula and program for all medical student courses ranging from our undergraduate outreach courses to curricula for first- through fourth- year medical school curriculum managed at the department level. The incumbent acts as a liaison between all stakeholders and responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Graduate Medical Education Office, School of Medicine, Hospital Finance/Administration, and multiple outside accreditation boards.

Apply By Date 9/12/2025 by 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree in related field or equivalent training and/or experience.
• Prior experience managing/coordinating programs, i.e., medical education programs, academic personnel, recruitment, students etc.
• Demonstrated coordination skills/experience and the ability to exercise influence to guide and motivate others.
• Administrative skills to prioritize, plan, organize, and direct multiple simultaneous activities for the fellowships programs at UCDHS and affiliated training sites.
• Planning skills to analyze program activities and recommend improvements.
• Ability to effectively handle sensitive information and difficult situations and maintain confidentiality.
• Ability to analyze complex data from a wide variety of sources, interpret policies and procedures and communicate to the faculty, staff, fellows, and other trainees.
• Strong editing and proofreading skills.
• Demonstrated skill and ability to operate a computer utilizing various software programs such as Microsoft Word, Excel, PowerPoint, Outlook, Teams, Adobe, Zoom.

Preferred Qualifications

• Working knowledge of ACGME, ABOG, state licensing regulations and codes, ECFMG guidelines, University administrative personnel policies and procedures relevant to collective bargaining agreements, affiliation agreements, affirmative action and health/safety guidelines pertaining to the fellowship programs.
• Demonstrated skill and ability to operate education database programs (i.e., MedHub, EEDS,) and financial systems (Aggie Enterprise).

Key Responsibilities

• 75% - Student Administration
• 25% - Faculty Support

Department Overview

The Department of Family and Community Medicine is a School of Medicine academic/clinical departments of approximately 27 faculty members, 50 Volunteer Clinical Faculty, 7 Staff Physicians, 3 Fellows, 49 Residents, and approximately 50 staff members. The departments are responsible for providing research, education, and clinical service.

POSITION INFORMATION

• Salary or Pay Range: $34.72-$50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8A to 5P
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site
• THIS IS NOT AN H1- B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be willing to work occasional overtime or weekends. Ability to work a standard 8:00 a.m. - 5:00 p.m. weekday work schedule with occasional nights and weekends as mandated by program needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks