Accounts Payable Specialist

MISSION

The Accounts Payable Specialist assists in providing timely and accurate financial records. As part of the Finance team, the Accounts Payable Specialist is responsible for ensuring that financial transactions are properly and timely recorded.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• A/P
  1. Verify and process vendor invoices
  2. Prepare and process check runs, ACH, and wire payments in accordance with payment schedules
  3. Review vendor statements and resolve discrepancies timely
  4. Respond to vendor inquiries and maintain positive vendor relationships
  5. Assist with month-end and year-end closing processes, including journal entries and accruals
  6. Reconcile accounts payable transactions, including but not limited to the monthly credit card statement
  7. Work closely with other departments to ensure smooth business operations
  8. Collect and maintain vendor W-9 forms and assist with annual 1099 preparation and reporting
  9. Ensure compliance with company policies, procedures and internal controls

• A/R
  1. Provide support for Accounts Receivable during staff absences
  2. Apply customer payments (checks, ACH, wire, credit card) to accounts
  3. Determine appropriate credit limits
  4. Respond to inquiries regarding invoices, statements or payments
     
     
• Other
  1. Prepare ad hoc reports or analysis for management upon request
  2. Perform other related duties as assigned to support department and company objectives

JOB REQUIREMENTS

EDUCATION

• High school diploma, GED, or equivalent

WORK EXPERIENCE

• Preferred 1 year work experience in accounting

TECHNICAL SKILLS

• Basic knowledge and understanding of accounting principles
• Proficient with MS Office products
• Hands-on experience with accounting or ERP systems

PHYSICAL ABILITY

• Good or Corrected Vision

PROFESSIONAL SKILLS

• Strong attention to detail and accuracy in data entry
• Confidentiality and integrity
• Ability to prioritize and meet deadlines
• Excellent organizational and time management skills
• Capable of performing tasks independently as well as part of a team
• Problem solving skills with the ability to research and resolve discrepancies
• Proficient in both written and oral communication
• Manage multiple priorities in a high-volume setting

ADDITIONAL SKILLS AND EXPERIENCE

• Associate's or Bachelor's degree in Accounting or Finance
• Two or more years of work experience
• Accounts payable and accounts receivable experience

COMPETENCIES