Executive Assistant

Avantor is seeking an experienced Executive Assistant to be responsible for a wide variety of administrative duties in support of the Global Communications & Brand team and Legal team. In this role, you will be tasked with reception, arranging travel plans, managing expense reports, meeting minute-taking and distribution, scheduling appointments, providing purchasing and payroll support and drafting both internal and external correspondence. The Executive Assistant must be adept at scheduling a high volume of meetings, managing conflicting schedules, and liaising with other members of the Executive and Senior Management teams.

This role will be onsite at our corporate office in Radnor, PA.

What we're looking for

• Education: Bachelor's degree preferred.

• Experience: Minimum 3+ years of related experience

• Excellent time management skills and the ability to prioritize work

• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency

• Experience creating high-quality presentations utilizing PowerPoint and complex reports using Excel is strongly preferred

• Strong written and verbal communication skills required

• Proven ability to work in a fast-paced, results-oriented, team environment

• Strong organization skills and the ability to prioritize multiple tasks

• Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail

• Must be comfortable with ambiguity and be resourceful enough to find solutions on your own

• Attention to details and analytical thinking

• Problem-solving and decision making

• Proactivity and self-direction

• Previous experience working with budgets is strongly preferred

• Must have flexibility to adjust work hours/schedule to meet business needs

How you will thrive and create an impact

• You'll respond tactfully and promptly to inquiries and problems within your scope of established authority; handle confidential information; serve as the central contact for general department information; and coordinate a full range of meeting, event and travel arrangements.

• This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint presentations often under tight time frames.

• You'll prepare special reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases, department websites, shared drives and SharePoint sites.

• Manage executives' calendars so that time allocation is appropriately focused on key company and departmental priorities.

• Prepare executives' daily and weekly schedules including all required preparatory materials.

• Facilitate meetings and events by planning agendas, reports, and formulating follow-up minutes & action plans.

• Coordinate schedules with Executive Team and their Administrative Assistants as well as with other Leaders' Administrative Assistants.

• Support executives in building profile and relationships across the company and with key external stakeholders.

• Handle confidential matters appropriately and with complete discretion.

• Additional duties include preparing and reconciling T&E expenses, processing invoices in a timely manner, managing Executive travel as business needs dictate and tracking compliance-related initiatives.

• Other administrative tasks such as managing distribution lists, rosters, organizing team events, lunch meetings, preparing materials/supplies for leadership training courses.

• Pre-onboarding support: Access card, key, office supplies, coordinate with IT department on all office equipment for the new employees.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.comand let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights poster.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.