Description
We are looking for a detail-oriented Project Administrator to support our project teams with contract management, documentation, and coordination. This role ensures smooth communication among stakeholders, accurate project tracking, and compliance with company standards.
Responsibilities:
- Coordinate with the Risk Manager and Controller to review, approve, and update contracts.
- Draft, review, and track subconsultant agreements.
- Track contracts, including client agreements, change orders, and amendments while ensuring compliance with company standards, client requirements, and internal procedures.
- Coordinate project tasks to support execution and timely delivery, including scheduling, budget tracking, invoicing, and resource planning.
- Facilitate effective communication among project stakeholders, including clients, engineers, and subconsultants.
- Support Project Managers and accounting staff with accounts receivable (AR) collections and subconsultant invoice review.
- Create, organize, and maintain project documentation such as reports, logs, submittals, and correspondence.
- Ensure adherence to corporate policies, procedures, and governance standards, including document retention and project management protocols.
- Assist the Project Managers in the drafting of routine proposals and provide non-technical quality reviews of project deliverables.
- Assist with quality assurance/quality control (QA/QC) activities,
- Contribute to process improvement initiatives that enhance project delivery and operational efficiency.
Requirements:
- Associate's degree in Business Administration or equivalent experience required; Bachelor's degree and/or Project Management Professional (PMP) Certificate a plus.
- 5+ years of experience in a business environment, with 2-5 years in project coordination, preferably within the architecture, engineering, or construction (AEC) industry.
- Familiarity with contract language, lifecycle management, and risk management practices.
- Proficiency with Microsoft Office Suite and comfort learning other relevant software (experience with Deltek Vantagepoint a plus).
- Strong written and verbal communication skills, with the ability to interact effectively with clients, consultants, and team members.
- Excellent organizational and multitasking abilities with strong attention to detail.
- Ability to manage time effectively, work independently, and collaborate as part of a team.
- Problem-solving skills with the ability to assess complexity, propose solutions, and implement improvements.
About Us
Nitsch Engineering is an employee-owned, mid-sized engineering firm providing land development and sustainable site solutions in our communities. Our civil/site, survey, transportation, GIS, planning, and structural teams serve a wide variety of clients including developers, architects, universities, and government agencies. Our company has continued to grow organically and thrive throughout our 35-year history due to our amazing employees, great corporate culture, and commitment to building stronger and more resilient communities through client collaboration and advocacy. We continue to win exciting projects and need a talented individual like you to help us continue that trend.
Benefit Highlights
- Flexible working model and early Fridays year-round!
- Medical, Dental, Vision Coverage + Flexible Spending Account and other optional coverages like Identity Theft Protection and Legal coverage!
- Paid time off, 401k match, pre-tax commuter benefit, paid parental leave, and tuition reimbursement.
- Yearly discretionary bonus as well as cash bonuses through the employee appreciation and recognition program
- Ongoing education and professional development opportunities.
- Frequent volunteer and community involvement opportunities!
If you want to be excited about going to work and making a difference in the organization you work for, please reach out to us, we'd love to talk to you about joining our team.
To learn more about Nitsch Engineering, please visit our web site at:www.nitscheng.com
Nitsch Engineering, Inc. is committed to providing an equitable, diverse, and inclusive workplace and is an EO/AA/Veterans/Disabled employer.All qualified applicants, including individuals with disabilities and veterans, are encouraged to apply. Please click to review ourEEO/AAP Policyand the"Know Your Rights" poster
Nitsch Engineering, Inc. participates in the E-Verify employment authorization program. Please read more informationhere
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Nitsch Engineering
flexible benefit account, parental leave, paid time off, tuition reimbursement, 401(k)
Sep 10, 2025