New

Grants Assistant I

University of Georgia

retirement plan

United States, Georgia, Athens

Sep 15, 2025

Posting Details

Posting Number	S14136P
Working Title	Grants Assistant I
Department	VPR-SPA Pre-Award
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday; 8 am - 5pm
Advertised Salary	Commensurate with Experience
Posting Date	09/15/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	10/12/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Grants Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent
Preferred Qualifications
Position Summary	Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The incumbent will join several other research administrators in SPA. This employee focuses on administrative support and maintaining a caseload of outbound sub-awards and subcontracts spanning a group of UGA departments, colleges, centers, or institutes. Highly professional customer service drives all activities in SPA. The employee will promote application of uniform guidance, sponsor rules and regulations, and UGA policies and procedures as it relates to sub-award and subcontract preparation, and provide assistance to faculty, staff, and graduate students in this regard. The employee will manage a caseload, engage in data entry in UGAMart, and the Grants Portal, and liaise with other institutions of higher education on behalf of the University and the Research Foundation.
Knowledge, Skills, Abilities and/or Competencies	Grants Assistant I Manages a work queue of sub-awards and subcontracts honoring all performance metrics, with appropriate processing times with a high level of supervision. Under close supervision, would communicate with faculty, unit, and sponsors after receiving guidance from supervisor and provided those communications involve standard questions/concerns/recommendations. Strong commitment to excellent customer service and the ability to engage in data entry, respond to customers, faculty, and co-workers with high levels of supervision and the assistance of a mentor. Grants Assistant II Manages a work queue of sub-awards and subcontracts honoring all performance metrics, with appropriate processing times with a moderate to low level of supervision. Engages in supervised communications and would gradually begin communicating independently with faculty, unit, and sponsors after receiving guidance from supervisor and provided those communications involve standard questions/concerns/recommendations. Strong commitment to excellent customer service and the ability to engage in data entry, respond to customers, faculty, and co-workers with moderate to low levels of supervision and the assistance of a mentor. All Grants Assistants (I-II) Attention to detail and strong computer skills allow for high volume data entry into multiple electronic systems. Ability to establish and maintain effective working relationships with university personnel. Ability to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
Physical Demands	Sitting at computer and desk for long periods of time.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Assembles sub-award and subcontract packages based on documents and data provided by Grants Specialists and Grants Officers in compliance with federal, state, and sponsor rules and regulations as well as UGA policies and procedures. Initiates these sub-awards/subcontracts on behalf of the University of Georgia and the Research Foundation and issues the same to subrecipients for signature.
Percentage of time	35

Duties/Responsibilities	Prepares and records modifications to sub-awards and subcontracts including re-budgets, No Cost Extensions, and other administrative post-award changes, and issues the same to subrecipients for signature.
Percentage of time	15

Duties/Responsibilities	Records and encumbers sub-awards and subcontracts, as well as amendments in the Grants Portal and the UGA Procurement System, UGAMart.
Percentage of time	15

Duties/Responsibilities	Manages the central email account for Sponsored Projects Pre-Award and other duties as assigned.
Percentage of time	20

Duties/Responsibilities	Obtains compliance approvals for Awards and Modifications processed by the contract and award teams and ensures all documents are in the award workspace. Creates cover pages for UGARF awards.
Percentage of time	15