WAI Operations Manager

We are looking for an experienced administrative specialist to join our dynamic team. This position supports the Wisconsin Alzheimer's Institute's (WAI) Director and the WAI Administrator in the UW School of Medicine and Public Health (SMPH). This position will function as a key member of the WAI Administrator's team and work directly on strategic priorities of the Institute. Under the direction of the WAI Administrator, the incumbent is responsible for professional-level work impacting a variety of administrative areas including, but not limited to, operations, logistics, scheduling, finance, procurement, equipment and asset tracking, creating agendas, scribing notes for meetings, creating internal communications, event planning and human resource tasks. A successful candidate will be self-motivated, able to juggle several duties, prioritize, pay attention to detail, communicate well and follow tasks through to completion.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Candidates who demonstrate the following knowledge, skills, and abilities, will be given first consideration: 1) Excellent organizational and time management skills, 2) Understanding office procedures to support organizational goals, and 3) Ability to problem-solve, handle multiple tasks and work effectively under pressure

• Serves on committees and attends meetings, representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Leads and executes event planning, logistics, contract routing, procurement of goods and services, purchase order and requisition processing and handling all payments and reimbursements related to the events

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

• Serves the WAI Onboarding Coordinator that established policies to ensure comprehensive onboarding procedures. Responsible for establishing internal operating procedures to ensure successful onboarding of new staff

School of Medicine and Public Health, Wisconsin Alzheimer's Institute, Operational Area of WAI Administration

The Wisconsin Alzheimer's Institute (WAI) supports the UW School of Medicine and Public Health's (SMPH) mission of "advancing health and health equity through remarkable service to patients and communities, outstanding education, and innovative research." Core values for WAI are service, excellence, scientific rigor, collaboration, fairness, empathy and compassion. These values inform WAI efforts to lead innovative, impactful programs with partners both in and outside SMPH and the University of Wisconsin-Madison. WAI goals are focused on helping people living with or at risk for Alzheimer's disease or other dementia, their caregivers, and the health professionals working to support them. Through research initiatives, statewide memory clinic development, education and public health programs focused on both the clinician and caregiver, we identify and provide strategies to reduce dementia risk and offer access to effective care. WAI scientists and program leaders coordinate research-based education and events for caregivers and community members throughout Wisconsin and across the nation.

The starting salary for the position is $60,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

• At least 2 years of administrative/office experience

• Calendar and file management experience

• Experience coordinating meetings and travel

• Strong communication (written and verbal)

• Microsoft Office proficiency in Outlook, Word, Excel, and PowerPoint and PDFs

• Familiarity with Client Relationship Management software (I.e., Salesforce)

• Experience with project management tools (I.e., Asana, Trello)

• Experience with spreadsheets and working with databases

Bachelor's Degree preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

Please note, there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Sarah Klein, sarah.klein@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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